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Kaiser Permanente Careers

Administration, Clerical & Support

Provide Critical Support

Our company doesn't run without our administrative professionals. Come join a team where you will utilize your strengths and have the opportunity for personal growth, empowering you to realize your potential.

Administrative Specialist III

Location: Anaheim, CA Additional Locations:
Job Number: 861944 Date posted: 03/26/2020
Description:

This position is under review and must follow the guidelines in accordance with the respective collective bargaining agreements and/or NLRB definition of a confidential employee. This position must be reviewed in partnership with HR Consulting prior to posting. Provides advanced administrative support associated with office operations. Usually deals with complex and confidential departmental information. Receives no instruction on routine work, general instructions on new projects.


Essential Responsibilities:

  • Completes special projects/adhoc reports, including designing graphic presentations, as delegated by management.

  • Orchestrates and organizes project meetings, schedules and materials such as agendas, timelines, reports and presentations.

  • Takes minutes.

  • May perform desktop publishing.

  • Uses a variety of software to compose letters/prepares reports for executive/manager review.

  • Maintains confidential department files and records.

  • Maintains manager/executives calendar; arranges meetings, conferences and travel itineraries.

  • Screens telephone calls/visitors, refers to appropriate staff member.

  • Interprets policies and procedures in response to inquiries.

  • May provide information to top level management, Board Members. Etc.

  • Reviews/screens manager/executives mail, researches issues and provides recommendations.

  • May provide training/direction to other non-exempt personnel.

  • CLAUSE: Various positions are under review with a joint Management/Union review committee for appropriate Union/Non-Union status and this position may be considered a union position or may be converted to a union position at some time in  the future. Should this position be determined to be union it will be returned to the bargaining unit in accordance with the Collective Bargaining Agreement.
  • Basic Qualifications:
    Experience
  • Minimum three (3) years of secretarial/administrative or comparable experience.
  • Education
  • High School Diploma or General Education Development (GED) required.
  • License, Certification, Registration
  • N/A

  • Additional Requirements:
  • Advanced writing, reading and arithmetic skills required.
  • Ability to respond to top level management inquiries and assemble highly confidential/sensitive information.
  • Strong customer service skills required to communicate effectively with all levels of management internal/external. Initiative and analytical ability to research and prepare reports.
  • Proficient with software used by the department (i.e.: KP Payroll System, MS Word, Excel).
  • Proficiency in MS Word & MS Excel must be demonstrated through testing.
  • Word processing speed: 40 wpm required. Typing must be current
    within one (1) year. Please contact Human Resources for testing.

  • Must be able to work in a Labor/Management Partnership environment.

  • Preferred Qualifications:
  • Business school/college level courses highly preferred.

  • Notes
  • Start and end times and days worked may vary due to flex-schedules based on the individual Medical Office Building operations. 
  • May work at multiple locations.
  • Primary Location: California,Anaheim,Miraloma Call Center 4330 E. Miraloma Ave. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri, Sat, Sun Working Hours Start: 8:30 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Non-Union, Non-Exempt Job Level: Individual Contributor Job Category: Administration, Clerical and Support Services Department: Primary Care Message Support Travel: Yes, 25 % of the Time Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

    External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

    About Administration, Clerical & Support Services Careers

    Administration, Clerical & Support Services Careers

    From greeting callers and visitors and answering questions to coordinating schedules and arranging meetings, our administrative, clerical, and support teams consistently demonstrate extraordinary knowledge, skills, and abilities. They provide superior and culturally sensitive service to each other, our members, purchasers, contracted providers, and vendors.

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    January 11, 2020

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