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Kaiser Permanente Careers

Administration, Clerical & Support

Provide Critical Support

Our company doesn't run without our administrative professionals. Come join a team where you will utilize your strengths and have the opportunity for personal growth, empowering you to realize your potential.

Administrative Assistant IV - Provider Contracting/Network - Georgia Region

Location: Atlanta, GA Additional Locations:
Job Number: 700633 Date posted: 05/15/2018
Description:

Provides administrative and operational clerical support to department managers and/or staff. Responsibilities may include answering phones and relaying messages/information to both departmental staff and callers; scheduling/calendaring meetings and conferences; maintaining filing systems; ordering/stocking office supplies; opening/sorting mail. Types/proofreads/composes correspondence; creates graphs and presentations; researches issues as needed.



Essential Responsibilities:

  • Manages multiple calendars and schedules/plans meetings. Arranges special events requiring solid understanding of event planning and coordination. Makes travel arrangements for the department head and/or staff members.

  • Provides more complex administrative support and project coordination for the department head, managers, and/or staff members to include the following: Answers phones, screens calls, takes messages, and routes to appropriate members/staff. Greets KP visitors or outside vendors. May monitor and/or respond to routine email/inquires for others.

  • Coordinates project proposals and recommends updates to department documents.

  • Writes complex and detailed correspondence for senior managers/directors using KP knowledge and business acumen; independently updates department documents as needed.

  • Monitors and identifies administrative budget issues to include billing and payment authorization for planned expenses and special events; handles recharges across business units. Manages expense reports through Concur.

  • Interacts daily with KP employees across multiple organizations, as well as external representatives, to discuss administrative and standard business processes.

  • Coordinates administrative workflow of the department; recommends new processes as needed.

  • Performs other department specific duties as assigned.

  • Basic Qualifications:

    Experience

  • Minimum seven (7) years of administrative assistant experience supporting at the department head or executive level, or related experience.

  • Education

  • High School Diploma or General Education Development (GED) required.

  • License, Certification, Registration

  • N/A.



  • Additional Requirements:

  • As a skilled specialist, completes tasks in creative and effective ways.

  • Ability to learn and apply an advanced understanding of the organization and its functional policies and processes.

  • Ability to manage dynamic calendars for management including event planning with external vendors.

  • Advanced writing skills to compose more difficult, detailed correspondence and to recommend updates to department documents as needed.

  • Intermediate to advanced knowledge of two or more of Microsoft Office Suite applications: Word, Excel, PowerPoint and/or Access, depending upon department or business needs.

  • Working knowledge of email and office equipment (fax, phone, copier, etc.).

  • Must be able to work in a Labor/Management Partnership environment.



  • Preferred Qualifications:

  • Bachelor's Degree or four (4) years of experience in a directly related field.
  • Primary Location: Georgia,Atlanta,Regional Office - 10 Piedmont 10 Piedmont Center Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 8:00 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Non-Union, Non-Exempt Job Level: Entry Level Job Category: Administration, Clerical and Support Services Department: Provider Contracting & Network Management Travel: No

    About Administration, Clerical & Support Services Careers

    Administration, Clerical & Support Services Careers

    From greeting callers and visitors and answering questions to coordinating schedules and arranging meetings, our administrative, clerical, and support teams consistently demonstrate extraordinary knowledge, skills, and abilities. They provide superior and culturally sensitive service to each other, our members, purchasers, contracted providers, and vendors.

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