Skip to Main Content

Kaiser Permanente Careers

Clinical Support

Support Starts With You

The backbone of our care team, you will greatly impact the work of our clinicians and physicians as well as improve our patients' experiences.

Perioperative Scheduling Coordinator - Ambulatory Surgery Center (Per-Diem, Bellevue)

Location: Bellevue, WA Job Number: 695445 Date posted: 05/16/2018
Description: Under the direction and oversight of the ASC manager(s) and Chiefs and in close collaboration with the surgical Clinical Operations managers and Chiefs, the Perioperative Scheduling Coordinator is responsible for ensuring interdepartmental collaboration of surgery scheduling in an effort to achieve optimized OR schedules through monitoring, reporting and cross-functional problem solving. Oversees and improves all aspects of the perioperative scheduling process both w/in KPWA and contracted hospitals and surgery centers.
Essential Responsibilities:
  • Interdepartmental collaboration: Leads cross-functional perioperative scheduling huddles to assure optimization of surgery schedules and utilization with consideration of the various competing demands of surgical specialties that need to be balanced (i.e. Hospital OR, ASC, Clinic and Call). Establishes relationships with leadership and staff in surgical and procedural sections to ensure alignment, coordination and to support internalization efforts and meet utilization targets. Establishes relationships with partner hospitals and surgery centers to ensure efficient processes are in place to facilitate optimal scheduling, monitoring and reporting.Works closely with Local Administration to ensure integration of surgeons' clinic schedules with OR schedules.
  • Monitoring and reporting: Develops reports and other tools as appropriate: to proactively monitor performance against business targets for timely intervention and problem solving; to be communicated regularly to appropriate clinical and administrative partners and to identify trends and actively participate and engage others in problem resolution. Coordinates and/or gathers and analyzes data to determine efficient and cost effective practices.
  • Leadership & Coaching: Coaches a team of surgery schedulers for high performance. May supervise a team of surgery schedulers located in one or multiple locations depending on business need. May hire, develop and performance manage staff per HR policies and labor contract provisions.
  • Training: Conducts training for new hires as well as ongoing staff training to ensure effective surgery scheduling. Develops and implements training and tools to monitor performance, productivity and resource utilization indicators.
  • Process development and continuous improvement: Develops appropriate standard processes to ensure optimal functioning of the surgery scheduling team and to facilitate cross training and coverage. Focuses on continuous process improvement. Regularly seeks input from staff and others on how to improve efficiency and performance.


  • Basic Qualifications:
    Experience
  • Minimum five (5) years of surgical scheduling management required.
    Education
  • Associate's degree in health care administration or related field OR five (5) years of experience in a directly related field.
  • High School Diploma OR General Education Development (GED) is required.
    License, Certification, Registration
  • N/A

    Additional Requirements:
  • Proficiency in Epic - CM and Episode of Care encounters
  • Excellent verbal and written communication.
  • Proficient computer skills.
  • Excellent analytical and problem solving skills.
  • Proficient in Microsoft Office.
  • Proficient in Excel and overall spreadsheet management/pivot tables.
  • Ability to interpret data into actions.
  • Ability to easily learn multiple computer and reporting systems.

    Preferred Qualifications:
  • Bachelor's degree in health care administration or related field.
  • Proficiency in Epic Op Time (Epic Op Time is the Epic module for ambulatory surgery scheduling) and Proficiency in PICIs (PICIs is a program used to help facilitate OR scheduling)

    Primary Location: Washington,Bellevue,Bellevue Medical Center 11511 NE 10th St. Scheduled Weekly Hours: 1 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri, Sat, Sun Working Hours Start: Varies Working Hours End: Varies Job Schedule: Per Diem Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Non-Union, Non-Exempt Job Level: Team Leader/Supervisor Job Category: Patient Care Services (Non RN) Department: Perioperative Administration Travel: No
    Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

    External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.
  • About Clinical Support Careers

    Clinical Support Careers

    Supporting members and patients as vital members of our care delivery team, our patient care services professionals include our medical assistants, sterile processing technicians, surgical technicians, nursing assistants, and so much more.

    There is a deep breadth of clinical support career options that allow medical professionals to deliver quality health care to our patients. These roles are critical, instrumental, and unique, with a variety of career settings (inpatient, outpatient, home care) and departments. Opportunities to develop oneself, grow professionally, and transfer to new roles/locations make these roles especially rewarding.

    Discover the KP Difference

    Visionary. Rewarding. Essential. These words describe the powerful work we do. Looking for more reasons to join our proud team? We've got ten compelling reasons right here!

    Go >

    Bilingual Opportunities

    Communication is vital to what we do every day. We value those who enhance our team with essential bilingual skills — allowing us to provide quality, inclusive care to everyone in our communities.

    Explore Bilingual Opportunities >

    Glassdoor Logo

    See What People are Saying About Working at KP

    Feb 2, 2018

    "Registered Nurse"

    Glassdoor Ratings

    Former Employee - Retired Nurse in Portland, OR

    • Recommends
    • Positive Outlook
    • Positive opinion of CEO

    I worked at Kaiser Permanente full-time (More than 8 years)

    Pros

    Excellent benefits. Great calibre of employees, respectful workplace. Very forward thinking and fosters innovation.Full Review

    More Kaiser Permanente Ratings & Reviews (3,975)

    Thanks
    to Our
    Employees

    Kaiser Permanente has been named one of the 2018 Best Places to Work. Check out what our employees like best about working at KP!

    glassdoor 2018 Best Places to Work - Employees' Choice

    Our Events

    Come introduce yourself to a member of the Kaiser Permanente team at an upcoming career or professional event. We look forward to meeting you in person.

    Recently Viewed Jobs

    You do not have any recently viewed jobs.

    Join Kaiser Permanente's Talent Network

    Please fill out the fields below and click "Join Now" to receive information about opportunities that relate to your selections.

    Interested InSearch for a category and select one from the list of suggestions. Search for a location and select one from the list of suggestions. Finally, click “Add” to create your job alert.

    • Clinical Support, Bellevue, Washington, United StatesRemove

    Interested in internships or early career opportunities? Click here to join our University Talent Network. Are you a Veteran? Click here to join our Military Talent Network.