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Health Information Management

Expert Care is in the Details

Providing accurate coding, auditing, and reporting, our medical records team is a highly valued and integral part of our team. We use the most advanced EHR technologies, including EPIC and 3M 360 encompass computer-assisted coding, and foster a strong belief in promoting team members from within.

HIMS Document Imaging Technician - Burke Medical Center

Location: Burke, VA Job Number: 693037 Date posted: 06/12/2018
Description: Identifies and prepares appropriate electronic and paper-based health information documents for inclusion in the electronic medical record through the use of scanning technology. This includes, but is not limited to, sorting, identifying, indexing and scanning the documents as well as creating an encounter in KP HealthConnect.


Essential Responsibilities:
  • Document Sorting: Determines whether or not document is to be scanned. Separates internally generated documents from externally generated documents.
  • Document Preparation: Removes staples, paperclips and repair torn papers, etc. Identifies and stamp poor quality documents for future reference. Print patient labels, barcodes and create FYI flags, if appropriate/necessary.
  • Index Documents: Identifies and determines whether or not a new or existing encounter number is to be associated with documents through review of KP HealthConnect Clinical system. Identifies appropriate document type and determines whether it is to be scanned as a single document or a set. Identifies indexing elements such as Medical Records Number (MRN), department, provider, admit date, visit date, discharge date, existing encounter number, etc. Creates appropriate scan encounters in KP HealthConnect Clinicals.
  • Retrieves information from a variety of computer systems to complete both indexing and importing tasks. Accesses scanning software to associate documents with encounters to ensure proper delivery and scanning of documents.
  • Scanning: Review and batch documents using defined workflows. Scan batch/document(s) using scanning hardware/software.
  • Quality check: Review scanned images in KPHC and/or scanning software to verify quality and proper indexing of scan (i.e., medical record number and document type).
  • Reviews and manages the daily error reports from the QA process. Includes correcting mismatched documents in batches, incorrect MRN and encounter number pairs.
  • Receives and repairs erroneous scans such as mismatched document and MRN, document inserted in wrong clinical encounter tab, document input on wrong account.
  • Trains new staff as needed.
  • Answers phones in order to meet customer service standards, as needed.
  • Performs other related duties as directed.


  • Basic Qualifications:
    Experience
  • Minimum two (2) years of experience handling Protected Health Information required.

    Education
  • High School Diploma or General Education Development (GED) required.

    License, Certification, Registration
  • N/A


    Additional Requirements:
  • Successful completion of a standardized test in medical terminology with a proficiency rate of 84% within the last year required.
  • Strong organizational skills and ability to work independently and manage multiple priorities.
  • Good interpersonal skills with the ability to communicate effectively with internal and external customers.
  • Bending, lifting, mobility, and manual dexterity required.
  • Employee may be required to lift up to 30lbs.
  • Employee may need to travel to other medical centers on occasion.


    Preferred Qualifications:
  • Proficiency in the use of applicable compute software, i.e. PACE, KMATE and Health Connect preferred.


    Primary Location: Virginia,Burke,Burke Medical Center 5999 Burke Commons Rd. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 1:30PM Working Hours End: 10:00PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: OPEIU - Local 2 Job Level: Individual Contributor Job Category: Medical Records Department: Medical Records Travel: Yes, 5 % of the Time
    Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

    External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.
  • About Health Information Management Careers

    Health Information Management Careers

    Our team of medical coding and audit professionals helps us promote successful practices that ensure quality care, regulatory compliance, and accurate reimbursement. Working as a team in a clinic, hospital, or business, or even a remote environment, you'll supply the data that benchmarks our success and serves as an efficient education and training mechanism for our providers and other stakeholders.

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