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Clinical Department Manager (RN), Cardiovascular Services (Clackamas)

Location Clackamas, Oregon Job Number 1005975 Date posted 10/01/2021
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Manages daily operations for all back office clinical and related business functions for a department within a medical clinic and, as assigned, may also manage other regional initiatives. The Medical Department Manager is responsible for assigned department clinical teams and services, working closely with providers and managers to assure the implementation of regionally consistent practices, processes, and protocols to achieve excellence in quality of care, service, access, resource utilization, employee/physician satisfaction and workplace safety.
The Medical Department Manager is the first level of ambulatory medical clinic management, reporting directly to the Medical Clinic Director and indirectly to the Senior Administrator. The Medical Department Manager is distinguished by responsibility for back office clinical and business functions within a clinic, including direct front-line staff supervision, department budget, quality assurance, affordability and patient engagement responsibilities. Partners with Dental Office Managers for facilities and safety-related issues for medical/dental integrated clinics.  
The RN Medical Department Manager is further distinguished by oversight of nursing professional practice standards, KP standards of care and clinical competency of staff in accordance with licensure and regulatory requirements; may also perform patient care to the extent necessary to maintain clinical expertise and competency to fulfill job responsibilities.

Essential Responsibilities:
  • Accountable for role modeling principles defined by the Care Experience Standards, the KP Mission and any specific department/organizational initiatives.
  • Ensures operational and performance standards are met for assigned teams. Plans, develops, implements, and evaluates department strategies, programs, and policies in partnership with senior leadership by implementing short- and long-range department goals, programs, and policies; supporting business initiatives and strategies; ensuring consistent program interpretation and application; establishing and sustaining strategic relationships with key stakeholders; ensuring service level agreements are met; and analyzing and reporting on successes against metrics.
  • Provides direct supervision of front-line staff and administrative oversight of Affiliated Clinicians for assigned teams to assure member focused high quality, accessible, cost effective care, including interviews, selection, orientation, scheduling, evaluation, coaching, rewards/recognition, discipline, and staff accountabilities. Pursues professional growth and provides developmental opportunities for others by soliciting and acting on performance feedback; building collaborative, cross-functional relationships; training and developing talent for growth opportunities; delegating tasks and decisions; fostering open dialogue amongst team members; executing performance management guidelines and expectations; and working closely with employees to set goals and provide open feedback and coaching to drive performance improvement.
  • Responsible for day-to-day operations on assigned teams to achieve business and organizational strategic objectives. Manages designated work unit by translating business plans into tactical action items; ensuring all policies and procedures are followed; delegating tasks to meet goals and objectives; overseeing the completion of work assignments; aligning team efforts; building accountability for and measuring progress in achieving results; identifying and addressing improvement opportunities; removing obstacles that impact performance; and guiding performance and developing contingency plans accordingly.
  • Manages the day-to-day department budget ensuring spending within the budget allocation; monitors and controls expenditures and provides input and direction to the budget planning process.
  • Serves as the primary Health Plan partner for the physician leaders of assigned teams.
  • Collaborates to develop recommendations, implement, and evaluate improved processes and systems within multi-disciplinary care teams and across the continuum of care. Addresses patient complaints/concerns and researches and resolves; acts as patient advocate when necessary.
  • Manages programs or components of larger cross-functional projects by identifying and managing stakeholder contacts; assembling teams based on project needs and team member strengths; developing, analyzing, and managing project plans; negotiating and managing project schedules and resource forecasts; and managing project financials and deliverables. Actively participates on and/or leads various committees, meetings, and workgroups.
  • Establishes and maintains collaborative working relationships with business and industry partners, agencies, community organizations and/or education institutions; may serve as representative on various national, regional and local committees and attend events as appropriate.
  • For RN-licensed: Provides clinical leadership and oversight of staff in the provision of nursing and other clinical services through nursing professional practice standards and Kaiser Permanente standards of care.
  • For RN-licensed: Implements, supervises and maintains clinical practice and quality management standards, staff competencies and on-going development in accordance with regulations and accreditation requirements; ensures patient safety at point of care.
  • Basic Qualifications:
  • Minimum three (3) years of applicable leadership experience, such as charge nurse, lead or supervisor, or program/project management experience or related consulting experience
  • Minimum two (2) years of relevant clinical experience
  • Education
  • Bachelor's degree or higher in Nursing (the requirement may be met for internal candidates who demonstrate they are enrolled in an accredited BSN or bridge program with completion within two (2) years of enrollment or attending direct entry Master's programs in Nursing and are within one (1) year of graduation
  • License, Certification, Registration
  • Current Oregon and Washington RN license required. License in state where assigned required upon hire/transfer, application for license in secondary state required within 2 weeks of hire/transfer and must be obtained within 90 days
  • Basic Life Support (BLS) for Health Care Providers required upon hire/transfer

  • Additional Requirements:
  • Ability to analyze, integrate and use quantitative data informed decisions about quality improvement and collaborating with clinical staff, back office staff, and team to achieve expected outcomes
  • Ability to lead in a culturally diverse environment and promote culturally competent care
  • Excellent interpersonal and written communication skills, including mediation and public speaking skills with the ability to communicate effectively in written and spoken English
  • Ability to attend to details, prioritize and complete multiple tasks independently in a fast-paced environment and following agreed upon timeline
  • Excellence in customer service, service recovery and complaint resolution skills
  • Strong organizational, communication, human resource and interpersonal skills, with a team-based approach to leadership
  • Project management and problem-solving skills with the ability to anticipate needs and make decisions
  • Knowledge of trends and policies in healthcare
  • Skills in building collaboration and sustaining productive and respectful working relationships, both internally and externally
  • Computer proficiency (preferably in Microsoft Windows environment) to effectively communicate, gather data and generate reports

  • Preferred Qualifications:
  • At least one (1) year of outpatient care setting experience preferred
  • One (1) year of supervisory and management experience; preferably in a unionized healthcare setting
  • One (1) year of experience managing operational or project budgets
  • Demonstrated understanding of clinical and operational processes, staff licensure/certification, clinical competency requirements and scope of practice concepts
  • Ability to performance manage, coach, and develop staff
  • Ability to lead and implement change management and process improvement activities
  • Ability to establish partnerships with physician group, organized labor representatives and peers in order to create a culture of commitment to patient focused service, excellent support of physician and nursing practices, innovation, compliance, safety, and integrity
  • Bachelor's degree or higher in Nursing
  • Primary Location: Oregon,Clackamas,Mt. Talbert Medical Offices Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 08:00 AM Working Hours End: 05:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: NUE-NW-01|NUE|Non Union Employee Job Level: Manager with Direct Reports Department: Sunnybrook Medical Ofcs - Medical Office Administration - 1008 Travel: Yes, 10 % of the Time Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

    External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.