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Kaiser Permanente Careers

Administration, Clerical & Support

Provide Critical Support

Our company doesn't run without our administrative professionals. Come join a team where you will utilize your strengths and have the opportunity for personal growth, empowering you to realize your potential.

Executive Staff Assistant

Location: Fresno, CA Job Number: 706547 Date posted: 06/12/2018
Description: Provides administrative support to executive leaders. Makes high level contacts of a sensitive nature inside and outside the organization. Handles details of a highly confidential and critical nature.

Essential Responsibilities:
  • Provides administrative support to executive officers. Manages access to the executive, maintains and modifies executive's schedule. Ensures the executive is made aware of issues that need immediate attention.
  • Makes high level contacts of a sensitive nature inside and outside the organization. Handles details of a highly confidential and critical nature generally requiring independent judgment and discretion in releasing and allowing appropriate access to confidential information. Receives and screens visitors, telephone calls, and letters. Answers questions and provides information requiring an understanding of the department and company organization, operations and procedures. Follows up on pending matters.
  • Prepares correspondence for executive communications. Organizes and maintains files of executive's correspondence and records. Schedules appointments and makes arrangements for meetings, conferences, and travel.
  • Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. Prepares presentation materials for board of director meetings. Prepares special reports, gathers and summarizes data.
  • Develops solutions to problems or issues in support of the department's administrative processes and procedures. May be assigned projects that may involve providing some guidance or direction to team members.
  • Manages executive travel and business expense budgets. May assist the executive with developing annual departmental budget.
  • Kaiser Permanente conducts compensation reviews of positions on a routine basis. At any time, Kaiser Permanente reserves the right to reevaluate and change job descriptions, or to change such positions from salaried to hourly pay status. Such changes are generally implemented only after notice is given to affected employees.



  • Basic Qualifications:
    Experience
  • Minimum seven (7) years of experience performing administrative support functions for senior or executive level management.
  • Minimum six (6) months of experience in coordinating and providing support to large complex projects.
    Education
  • High School Diploma or General Education Development (GED) required.
    License, Certification, Registration
  • N/A

    Additional Requirements:
  • Advanced level proficiency with MS Word, and intermediate level proficiency with PowerPoint, Excel or Access (required only if applicable to department's needs).
  • Ability to create tables; merge documents; create pivot tables; and develop graphics and PowerPoint presentations from notes.
  • Strong proficiency with office equipment, including troubleshooting and training others.
  • Excellent customer service and oral and written communication skills required.
  • Must be able to work in a Labor/Management Partnership environment.

    Preferred Qualifications:
  • Bachelor's degree preferred.
  • Project planning and coordination experience.


    Additional Preferred Qualifications:
    Project planning and coordination experience.

    Skills testing*: Advanced Word; Intermediate Excel; Intermediate PowerPoint and Typing 45 WPM


    Primary Location: California,Fresno,Fresno Hospital Ancillary - Yosemite 7300 N. Fresn Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 8:30 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Entry Level Job Category: Administration, Clerical and Support Services Department: Medical Office Administration Travel: Yes, 5 % of the Time
    Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

    External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.
  • About Administration, Clerical & Support Services Careers

    Administration, Clerical & Support Services Careers

    From greeting callers and visitors and answering questions to coordinating schedules and arranging meetings, our administrative, clerical, and support teams consistently demonstrate extraordinary knowledge, skills, and abilities. They provide superior and culturally sensitive service to each other, our members, purchasers, contracted providers, and vendors.

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