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Administration, Clerical & Support

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Our company doesn't run without our administrative professionals. Come join a team where you will utilize your strengths and have the opportunity for personal growth, empowering you to realize your potential.

Administrative Assistant II - MSCC Fulton, MD

Location: Fulton, MD Additional Locations:
Job Number: 791286 Date posted: 05/15/2019
Description:
Provides administrative and operational clerical support to department managers and/or staff. Responsibilities may include answering phones and relaying messages/information to both departmental staff and callers; scheduling/calendaring meetings and conferences; maintaining filing systems; ordering/stocking office supplies; opening/sorting mail. Types/proofreads/composes correspondence; creates graphs and presentations; researches issues as needed.  


Essential Functions:

- Provides moderately complex administrative support to multiple managers and/or department staff members to include the following: Answers phones, takes messages, and greets KP visitors or outside vendors.
- Maintains calendars and schedules conference rooms.  
- Drafts, edits, proofreads and prepares correspondence; creates reports, graphs, and presentations.
- Inputs data and maintains established databases; gathers and researches information.
- Exchanges information with functional employees, external vendors and representatives in support of ongoing business services.
- Provides additional moderately complex administrative support as needed to other staff members.  

Basic Qualifications:
Experience
- Minimum three (3) years of administrative assistant experience supporting at the manager/department level, or related experience.   
Education
- High School Diploma or General Education Development (GED) required.
License, Certification, Registration
- N/A
 
Additional Requirements:
- Applies acquired job skills and company policies, and procedures; ability to learn and apply end-user software applications to complete assigned tasks.
- Uses knowledge of department policies and procedures to complete moderately difficult tasks.   
- Organizational skills to manage department files and incorporates process improvements to ensure files are updated and easily accessible (includes soft copies on the dept. shared drive).
- Basic to intermediate knowledge of two or more of Microsoft Office Suite applications: Word, Excel, PowerPoint and/or Access, depending upon department or business needs.
- Working knowledge of email and office equipment (fax, copier, etc.).
- Ability to maintain department calendars and coordinates department meetings and conference rooms.



Preferred Qualifications:
- Bachelor's degree preferred.  
- Advanced knowledge of Microsoft Office: Word, Excel, PowerPoint, Access and Publisher.
- Advanced knowledge of email and office equipment (fax, copier, etc.).
- Ability to maintain department calendars and coordinates department meetings and conference rooms.

Primary Location: Maryland,Fulton,Maple Lawn Call Center 11860 W. Market Pl. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon-Fri Working Hours Start: 7:30 AM Working Hours End: 4:30 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Non-Union, Non-Exempt Job Level: Individual Contributor Job Category: Administration, Clerical and Support Services Department: Member Services Contact Center (MSCC) Travel: Yes, 5 % of the Time Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

About Administration, Clerical & Support Services Careers

Administration, Clerical & Support Services Careers

From greeting callers and visitors and answering questions to coordinating schedules and arranging meetings, our administrative, clerical, and support teams consistently demonstrate extraordinary knowledge, skills, and abilities. They provide superior and culturally sensitive service to each other, our members, purchasers, contracted providers, and vendors.

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