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Kaiser Permanente Careers

Administration, Clerical & Support

Provide Critical Support

Our company doesn't run without our administrative professionals. Come join a team where you will utilize your strengths and have the opportunity for personal growth, empowering you to realize your potential.

Management Assistant

Location: Honolulu, HI Additional Locations:
Job Number: 778570 Date posted: 03/13/2019
Description:
Provides moderately complex administrative and operational clerical support to department managers and/or staff. Serves as resource person to staff, members, and outside vendors. Responsibilities may include answering phones and relaying messages/information to both departmental staff and callers; scheduling/calendaring meetings and conferences; maintaining filing systems; ordering/stocking office supplies; opening/sorting mail. Types/ proofreads/composes correspondence; creates graphs and presentations; researches issues as needed.


Essential Functions:
- Answers phones, takes messages, and greets KP visitors or outside vendors.
- Maintains calendars and schedules conference rooms.
- Drafts, edits, proofreads and prepares correspondence; creates reports, graphs, and presentations.
- Inputs data and maintains established databases; gathers and researches information.
- Researches files and documents.

- Collects data for maintenance of required records.
- Exchanges information with functional employees, external vendors and representatives in support of ongoing business services.
- Provides additional moderately complex administrative support as needed to other staff members.
- Administers programs, projects, and/or processes specific to operating unit served.
- May serve as administrative liaison for others within and outside organization regarding administrative issues relating to purchasing, personnel, facilities, and operations.
- May conduct department-specific training.
- May develop department administrative policies and procedures.
Basic Qualifications:
Experience
- Minimum three (3) years of administrative assistant or related experience.
Education
- High School Diploma or General Education Development (GED) required.
License, Certification, Registration
- N/A
 
Additional Requirements:
- Type 45 wpm
- Demonstrated ability to prioritize and complete detailed work with accuracy and within time line requirements.
- Demonstrated knowledge of and skill in adaptability, interpersonal relations, oral communication, written communication, organization, customer service, teamwork, project management, problem solving, and decision making.
- Demonstrated knowledge of and skill in word processing, spreadsheet, and database PC applications.

 

Preferred Qualifications:
- Associate's degree in business administration or related field.
- Specialized knowledge related to department (e.g. finance, compliance, benefits).
Primary Location: Hawaii,Honolulu,Hospital/Medical Offices 3288 Moanalua Rd. Scheduled Weekly Hours: 1 Shift: Variable Workdays: Mon, Tue, Wed, Thu, Fri, Sat, Sun Working Hours Start: 7:15 AM Working Hours End: 3:45 PM Job Schedule: Call-in/On-Call Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Non-Union, Non-Exempt Job Level: Entry Level Job Category: Administration, Clerical and Support Services Department: Observation Unit Travel: No Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

About Administration, Clerical & Support Services Careers

Administration, Clerical & Support Services Careers

From greeting callers and visitors and answering questions to coordinating schedules and arranging meetings, our administrative, clerical, and support teams consistently demonstrate extraordinary knowledge, skills, and abilities. They provide superior and culturally sensitive service to each other, our members, purchasers, contracted providers, and vendors.

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