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Administration, Clerical & Support

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OR Services Coordination Clerk

Location: Honolulu, HI Additional Locations:
Job Number: 778780 Date posted: 03/13/2019
Description:

Under indirect supervision, performs office duties & minor administrative duties. Supports & maintains automated OR management system. Enters data pertaining to scheduling, inventory, patient data, charging & statistical reporting. Provides training & orientation to staff regarding use of system. Acts as resource person. Produces hard copy reports, policies, & procedures, correspondence, & special reports. Supports compliance & Principles of Responsibility. Maintains confidentiality. Protects organizational assets. Exhibits ethics & integrity. Adheres to applicable federal & state laws & regulations, accreditation & licensing requirements, policies & procedures. Reports &/or resolves issues of non-compliance.



Essential Functions:
- Verifies & inputs data in Management System to meet scheduling, case log, implant records & patient billing functions
- Assists in data collection. Enters data to ensure accurate report generation (e.g., staff, block utilization, specialty statistics)
- Acts as liaison between other departments requiring information from system. Assists in coordination of resource information with other departments to ensure needed supplies &/or resources available on timely basis for surgical procedures
- Controls & monitors OR inventory. Orders & receives stock, non-stock & special orders
- Provides training, orientation & overall education regarding system & other departmental routines to assigned staff members
- Monitors others use of system to ensure accuracy of data input & patient & report confidentiality. Limits access of system by others as directed
- Assists in implementation & coordination of yearly physical & perpetual inventory requirements. Uses inventory control system to ensure accuracy of inventory information & pricing
- Produces hard copy reports, correspondence & special reports. Documents policies & procedures
- Assists supervisor in preparation of special projects or presentations. Performs research as required. Assembles presentation materials as needed
- Establishes & maintains OR library, filing & reference manuals, catalogs & other related literature
- Performs all associated clerical & scheduling duties as required &/or assigned. Posts schedules. Distributes to appropriate departments
- Operates standard office equipment
- Maintains staff records, schedules, & credentialing information. Maintains confidentiality of staff information system & associated reports. Posts & updates staff schedules as required
- Develops & creates user-defined reports to demonstrate utilization statistics concerning OR time, block utilization, physician usage, case & procedural information
- Demonstrates knowledge, skills, & abilities necessary to provide care &/or service appropriate to age groups served
- Demonstrates knowledge, skills, & abilities necessary to provide culturally sensitive care &/or service
- On regular, sustained basis, cooperates with other staff members both within & outside department in accomplishment of own job duties as well as assisting others in accomplishing theirs. Serves as team player & role model for other employees in organization, always exhibiting traits of courtesy, caring, helpfulness & respect. Conducts self in service-oriented manner that is attentive, pleasant, cooperative, sensitive, respectful & kind when dealing with members, visitors, public & all employees
- Performs other duties & accepts responsibility as assigned
- Additional essential functions as listed in the complete job description

Basic Qualifications:
- High school diploma
- Demonstrated knowledge of and skill in adaptability, customer service, oral communication, teamwork, and written communication
- Demonstrated knowledge of and skill in word processing, spreadsheet, and database PC applications
- Talking to co-workers, customers, outside vendors, and on the telephone
- Reading, writing, speaking, understanding English
- Training/giving and receiving instructions
- Mathematical ability, attention to detail (e.g., organization, prioritization, proofing), concentration, and alertness


 


Preferred Qualifications:
- One year of clerical office, reception or related experience
- Post high school coursework in secretarial science, business and/or computer science
- Knowledge of OR scheduling and department operations
- Knowledge of medical terminology

Primary Location: Hawaii,Honolulu,Hospital/Medical Offices 3288 Moanalua Rd. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon - Fri Working Hours Start: Varies Working Hours End: Varies Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Non-Union, Non-Exempt Job Level: Entry Level Job Category: Administration, Clerical and Support Services Department: Operating Room-1 Travel: No Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

About Administration, Clerical & Support Services Careers

Administration, Clerical & Support Services Careers

From greeting callers and visitors and answering questions to coordinating schedules and arranging meetings, our administrative, clerical, and support teams consistently demonstrate extraordinary knowledge, skills, and abilities. They provide superior and culturally sensitive service to each other, our members, purchasers, contracted providers, and vendors.

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