Skip to Main Content

Kaiser Permanente Careers

Administration, Clerical & Support

Provide Critical Support

Our company doesn't run without our administrative professionals. Come join a team where you will utilize your strengths and have the opportunity for personal growth, empowering you to realize your potential.

Staffing Clerk

Location: Honolulu, HI Additional Locations:
Job Number: 732400 Date posted: 10/15/2018
Under indirect supervision, performs variety of office/clerical duties to assure proper staffing and scheduling of inpatient nursing units. Maintains staffing information in multiple scheduling/staffing databases. Works with local temporary nurse agencies as staffing resource. Audits timecards of inpatient staff every other week using the automated time reporting system.

Essential Functions:
- Receives acuity information from all nursing units; inputs same into computer; processes and evaluates results of input to determine staffing needs
- Identifies staffing shortages; takes appropriate action to resolve; calls and schedules staff as required; seeks assistance from staffing supervisor or shift supervisor regarding specific problem or concerns as needed; inputs changes onto computer
- Receives staffing calls (i.e. sick, absence, changes to schedule); apprises appropriate unit or shift supervisor of pertinent information and action taken
- Maintains current employee information on automated scheduling/staffing database
- Generates routine and non-routine reports in timely manner
- Collects, reviews for completion; interprets and enters manual timesheets into automated time reporting system in preparation for payroll processing; audits and reconciles same against schedules (using automated scheduling/staffing information and collective bargaining unit agreements as resources)
- Coordinates local contemporary nurse agency personnel; places and cancels requests with agencies with supervisor approval; communicates specific details of assignment to assure proper job match; assures that each agency employee is scheduled for orientation; schedules daily assignments
- Demonstrates knowledge, skills, and abilities necessary to provide care and/or service appropriate to age groups served
- Performs other duties and accepts responsibility as assigned
- Uses automated system to notify staff of available vacant shifts and resolve staffing issues
- Prepares staff schedules for clinical departments and centralized float pools using either automated or manual scheduling functions; applies collective bargaining unit agreements and Kaiser polices and procedures to scheduling process; makes scheduling recommendations to manager
Basic Qualifications:
- One year of office experience
- High school diploma
- Demonstrated knowledge of and skill in organizational skills, time management, detail-oriented, oral communication, written communication, interpersonal relations, and customer service
- Demonstrated knowledge of and skill in database, word, and spreadsheet PC applications
- Talking to co-workers, customers, outside vendors, and on the telephone
- Reading, writing, speaking, and understanding English
- Training/giving and receiving instructions
- Mathematical ability, attention to detail (e.g. organization, prioritization, proofing), concentration, and alertness

Preferred Qualifications:
- Bachelor-s degree
- Staffing and scheduling experience
- Working knowledge of automated scheduling/staffing system(s)
Primary Location: Hawaii,Honolulu,Hospital/Medical Offices 3288 Moanalua Rd. Scheduled Weekly Hours: 40 Shift: Variable Workdays: Mon, Tue, Wed, Thu, Fri, Sat, Sun Working Hours Start: Varies Working Hours End: Varies Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Non-Union, Non-Exempt Job Level: Entry Level Job Category: Administration, Clerical and Support Services Specialty: Support Services Department: Admin Supp-Nursing Staff Ofc Travel: No

About Administration, Clerical & Support Services Careers

Administration, Clerical & Support Services Careers

From greeting callers and visitors and answering questions to coordinating schedules and arranging meetings, our administrative, clerical, and support teams consistently demonstrate extraordinary knowledge, skills, and abilities. They provide superior and culturally sensitive service to each other, our members, purchasers, contracted providers, and vendors.

Glassdoor Logo

See What People are Saying About Working at KP

Jan 24, 2018

"Operations Manager"

Glassdoor Ratings

Current Employee - Business Operations Manager in Denver, CO

  • Recommends
  • Positive Outlook
  • Approves of CEO

I have been working at Kaiser Permanente full-time (More than 3 years)


The best benefits I've ever had, good pay, typically intelligent leaders. I'm proud of our CEO for speaking out against potential healthcare changes that would negatively impact Americans.Full Review

More Kaiser Permanente Ratings & Reviews (3,975)

to Our

Kaiser Permanente has been named one of the 2019 Best Places to Work. Check out what our employees like best about working at KP!

glassdoor 2019 Best Places to Work - Employees' Choice

Our Events

Come introduce yourself to a member of the Kaiser Permanente team at an upcoming career or professional event. We look forward to meeting you in person.

Recently Viewed Jobs

You do not have any recently viewed jobs.

Join Kaiser Permanente's Talent Network

Please fill out the fields below and click "Join Now" to receive information about opportunities that relate to your selections.

Interested InSearch for a category and select one from the list of suggestions. Search for a location and select one from the list of suggestions. Finally, click “Add” to create your job alert.

  • Administrative & Support Services, Honolulu, Hawaii, United StatesRemove

Interested in internships or early career opportunities? Click here to join our University Talent Network. Are you a Veteran? Click here to join our Military Talent Network.