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Contracting Management Specialist/Paralegal

Primary Location Livermore, California Job Number 1073597 Date posted 09/08/2022
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Description - External

Provides negotiation and transactional contract support services to National Pharmaceutical Contracting, & Strategies (NPCS) for contracting and/or procurement of goods and services. Identifies opportunities and supports policy compliance and adherence to national standards. Supports KP's Total Impact Spending Goals (e.g., supplier diversity, sustainable products and cost savings).

Essential Responsibilities:

  • Paralegal level skill in Drafting Purchasing Agreements, Rebate Agreements, Sourcing Agreements, Adverse Events (AE) Agreements, REMS Agreements, Contract Extensions in the Pharmaceutical space – Generics, Brand, Specialty, and Compounding;

  • Act as Liaison among National Pharmaceutical Contracting, & Strategies (NPCS), & Legal Counsel at KP, and with Vendor Commercial Teams, and Legal Counsel from a Contractual perspective.

  • Negotiation / Influence: (NI4) Understands negotiation strategy and methodology and can apply in simple situations. Contributes to the creation of negotiation strategies through identification of key issues, parties, interests and objective standards of legitimacy. Demonstrates ability to utilize the negotiation methodology in verbal negotiations and successfully negotiates basic agreements with little supervision.

  • Stakeholder Client Management: (SCM5) Interacts professionally and responsibly with internal stakeholders. Is proficient at collecting requests, comparing against the needs of other stakeholders and responding to simple questions. Exercises discretion when in the possession of sensitive Company information.

  • Supplier Selection Management: (SSM5) Builds thorough knowledge of supplier capabilities and understands factors that affect supplier's ability to meet KP requirements. Can create simple requests for quotation. Builds thorough knowledge of Total Health program and familiarity with diverse suppliers and NSD portal. Includes Diverse suppliers in the supplier selection process.

  • Contract Creation Management: (CCM3) Has current knowledge of alternative types of KP purchase agreements and provisions, and uses this knowledge to determine which agreement is aligned with sourcing strategy and is most suitable in a particular situation. Proactively seeks information on precedents regarding a circumstance, supplier or industry, and applies such information to optimize results. Has working knowledge of relationships and agreements with suppliers, implements monitoring and performance tracking methods, and evaluates performance data and takes necessary corrective action after obtaining the input of management and/or Legal where appropriate. Understands the short and long-term impacts and risks associated with agreements and business decisions. Prepares written reports and presentations on contract administration activities for others in the Buy to Pay.

  • Financial, Cost & Spend Analysis: (FA5) Solves problems through the use of basic logic.  Creates basic comparisons of figures as instructed. Utilizes basic elements of Microsoft Excel, Access, Cognos (or equivalent programs) to run analyses.

  • Communication: (COM5) Communicates openly, clearly, and constructively when sharing information with team members. Demonstrates ability to make basic presentations using data from a variety of sources. Maintains good working relationships with internal and external stakeholders. Consistently provides updates to management and/or clients. Demonstrates comprehension and understanding of professional communication styles. Is receptive to input and actively seeks input from others. Reliably communicates status of projects and activities for visibility with management team, Buy to Pay colleagues and other stakeholders across KP (e.g., Finance, Controllership, Legal, IT/TRO).

  • Project Management: (PM4) Contributes to the identification of objectives, deliverables, timelines, and general needs for one area of a project. Monitors own, and possibly others', activity and assures achievement of deliverables. Communicates effectively with managers and other project team members, and brings issues and concerns immediately to the attention of those who need to be involved. Contributes to project quality review and evaluation for own area of responsibility.

  • Service Management: (SVM4) Contributes to the reporting and measurement of SLAs and metrics. Performs basic analysis and reporting on individual and team delivery against SLAs. Strives to improve individual contribution to SLAs and metrics. Proactively identifies and escalates issues that can impact SLA performance. Predictably and reliably meets and exceeds SLAs.  

  • Leadership: (LDR5) Assists new staff in learning Buy to Pay job tasks, rules and procedures. Creates basic performance metrics for single initiatives and measures individual and team performance against those metrics. Shows drive and initiative in team environments by exemplifying KP's business standards and practices. Contributes suggestions to assist management in the development of team goals or objectives. Demonstrates and practices a high degree of professional integrity and ethical responsibility in all business activities.

  • Procurement Administration: (PA2) Independently verifies content and accuracy of purchase requests and orders. Maps casual buyer requests to appropriate suppliers, as necessary. Efficiently approves requisitions, creates purchase orders, facilitates payments and returns. Acts as liaison between casual buyers and suppliers. Provides support to Sourcing team. Consistently provides support to casual buyers and their use of OneLink. Identifies and propose process improvements. Generates and distributes reports.

Qualifications - External

Basic Qualifications:


·  Minimum six (6) years directly related experience in Finance required.

·  Minimum five (5) years directly related experience in contract, procurement, negotiation, and ERP required.


·  Bachelor's degree in business, finance, or accounting, or a related field, OR four (4) years of experience in a directly related field required.

·  High school diploma or General Educational Development (GED) required.

License, Certification, Registration

·  N/A


Additional Requirements:

·  Thorough knowledge of policies, practices and systems.

·  Complete understanding and application of principles, concepts, practices, and standards.

·  Full knowledge of industry practices.

·  Broad application of principles, theories, and concepts in applicable discipline, plus working knowledge of other related fields.

·  Must be able to work in a Labor/Management Partnership environment.


Preferred Qualifications:

·  Four (4) year related experience in Healthcare.

  • Paralegal Degree/Certification

·  Project Management (PMP) certification.

Primary Location: California,Livermore,Livermore Administration Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 08:00 AM Working Hours End: 05:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: NUE-PO-01|NUE|Non Union Employee Job Level: Individual Contributor Department: Po/Ho Corp - National Rx Programs & Servics - 0308 Travel: Yes, 5 % of the Time Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.