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Facilities Services & Materials Management

Ensuring Each Facility's Aesthetic and Success

From maintaining the aesthetic appearance of our grounds to driving environmental services at our facilities to managing product inventory and distribution, our facilities services and materials management team members are vital to the daily upkeep of our medical centers and business facilities.

Assistant Manager Supply Chain

Location: Oakland, CA Additional Locations:
Job Number: 767568 Date posted: 06/21/2019
Assists the local Supply Chain Management with coordinating activities and staff related to procurement and supply services at a specific site, including linen, local purchasing, distribution, inventory control, printing and duplication services, mail distribution and courier services, and other operational support services as required. May manage specific functional areas within the supply chain. May manage supply chain operations at the Medical Center or outside Medical Office Buildings in the service area. Ensures site compliance to specific policies regarding internal controls for departmental purchasing activities to ensure optimal use of national contracts, appropriate use of purchasing channels, utilization of expert advice and internal controls. Ensures effective compliance to all applicable national, state and local regulations/laws. Provides backup coverage to the local site Supply Chain Management as necessary.

Essential Functions:
- Within assigned functional areas, assists in the development and implementation of assest management strategy which is supportive of financial goals, capital planning efforts and, in collaboration with Facilities Services and EH&S, the Safe Medical Device Act.
- Assists with building and supervising a medical center distribution network, that allows for minimal inventory requirements and high inventory turnover to minimize obsolescence or expiration as well as high service levels; ensures re-order min/max levels are updated, maintained and adhered to.
- Provides supevision and direction to the functional area supply chain personnel, which may include hiring, terminating, reward and recognition, performance reviews, development plans, and corrective action as needed for represented and non-represented personne.
- Implements sourcing/contracting opportunities for service improvements and/or product/practice standardization opportunities to local, regional and national sorucing teams.
- Ensures compliance with all pertinent state and federal regulations.
- Able to perform staff/personnel performance audits, ensuring cleanliness of storage facilities, validate proper product rotation, accurate inventory levels, etc. Maintain survey readiness at all times.
- Kaiser Permanente conducts compensation reviews of positions on a routine basis. At any time, Kaiser Permanente reserves the right to reevaluate and change job descriptions, or to change such positions from salaried to hourly pay status. Such changes are generally implemented only after notice is given to affected employees.

Basic Qualifications:
- Minimum three (3) years of supervisory experience, including managing/leading union represented staff, non-union non-exempt and exempt employees.
- Minimum three (3) years experience in supply chain and/or operations experience which may include purchasing, inventory management, distribution, and procurement.
- Bachelor's degree in business administration, finance, operations research, engineering, supply chain,economics, o related field; OR four (4) years of experience in a directly related field.
- High School Diploma or General Education Development (GED) required.
License, Certification, Registration
- N/A
Additional Requirements:
- Demonstrated understanding of supply chain management.
- Proficient in a variety of software applications with the ability to develop complex spreadsheets and write business communications.
- Must be able to work in a Labor/Management Partnership environment.

Preferred Qualifications:

- Minimum two (2) years process improvement experience utilizing Lean Six Sigma methodologies or similar.
- Minimum two (2) years project management and/or consulting level experience.
- Minimum two (2) years experience with federal, state, and local regulations including Title 22, The Joint Commission, CMS or similar regulatory agencies.
- Minimum three (3) years working in a retail, manufacturing, or health care environment preferred.
- Experience in team building and conflict resolution.

- Experience working in a union environment preferred.

- Professional certification such as Certified Logistics Management (CLM) or Certified Production and Inventory Management (CPIM) preferred.
- Current Six Sigma certificaiton preferred.

- Strong written and verbal communication skills, haivng experience communicating across diverse populations and employee levels.

Primary Location: California,Oakland,Oakland Hospital (replacement) 275 W. Macarthur Bl Scheduled Weekly Hours: 40 Shift: Variable Workdays: Mon, Tue, Wed, Thu, Fri, Sat, Sun will be expected to round on all shifts 24/7 at least once a month. Working Hours Start: Varies Working Hours End: Varies Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Manager with Direct Reports Job Category: Materials Management Department: Materials Management Travel: Yes, 5 % of the Time Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

About Facilities Services & Materials Management Careers

Facilities Services & Materials Management Careers

Handling the administration of all activities concerned with the ordering, storage, and movement of materials — as well as assessing, maintaining, and improving the upkeep and appearance of our facilities — as a member of this team you'll help everything look and run its best inside and outside our 600+ locations. Working in building management, maintenance, sourcing, purchasing, environmental services, and more, you'll play a vital role in ensuring the success of our organization.

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