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Senior Director Sponsored Research Admin

Primary Location Oakland, California Job Number 1204698 Date posted 11/29/2023
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Provides strategic oversight and operational management of sponsored research grants and contracts administration at Kaiser Foundation Research Institute (KFRI).  Collaborates with the Executive Director of KFRI and sponsored research administration stakeholders in the KP research centers. Develops and drives forward initiatives to implement KFRI's mission and strategic priorities. Has direct responsibility for three functional areas within the research administration group: (1) Pre-award; (2) Post-award; and (3) Finance/Cash Management. For the research programs administered by KFRI on behalf of all KP regions, the SRA Senior Director is responsible for financial administration, monitoring, reporting and compliance oversight, and serving as liaison with KP Program Office accounting and financial reporting; Uniform Guidance (UG), SOX and other financial compliance activities, serving as the single point of contact with internal and external auditors, including for KP's annual UG Single Audit; acting as an authorized official on behalf of KFRI for federal grant applications, contract proposals and other documentation required by federal laws and regulations; developing and/or implementing training programs for KFRI and regional staff, including contract and grant management, federal regulations related to research financial compliance, and cost accounting.

Essential Responsibilities:
  • Supports the Executive Director of Kaiser Foundation Research Institute in the effective management of sponsored research administered by KFRI and the implementation of KFRI's mission and strategic priorities.
  • Functions as the director of the Sponsored Research Administration grants and contracts group and provides strategic leadership for the group. Ensures timely and service-oriented pre- and post-award administration of all grants, contracts, sub-award agreements and subcontracts serviced by KFRI for KP's regional research centers, in compliance with applicable policies and regulatory requirements.
  • Supervises and has direct responsibility for three functional teams (Pre-award, Post-award, and Finance/Cash Management), including direct management of approximately 3-4 FTEs including managers who oversee a staff of approximately 16 positions.Develops and responds to performance metrics for all key areas of grant and contract administration and interactions with KFRI customers.
  • Has governance oversight in the deployment and effective operation of technology and systems required to effectively manage research administration, including systems for pre-award processes, financial management and financial compliance. Includes supervision of a Research Technology Specialist and collaboration with KP-IT where needed.
  • Oversees development and implementation of policies and procedures for financial compliance and research grants and contracts administration; leads business process and systems improvement initiatives; identifies and develops new procedures as necessary.  Operationalizes KP policies and procedures as well as requirements of local, state and federal laws, regulation and standards applicable to research. In particular, ensures that all federally-funded research is administered in compliance with the Uniform Guidance and other applicable regulations.
  • Responsible for KP's implementation of Sarbanes-Oxley (SOX) in KFRI's administration of KP research. In cooperation with Program Office Controller's Office and SOX PMO, develops remediation plans to address identified control weaknesses and ensures that effective accounting controls are established and maintained to safeguard assets. Serves as the single point of contact with internal and external auditors, including for KP's annual UG Single Audit.
  • Oversees KFRI's support for the NCAL Comprehensive Clinical Research Unit and other clinical trials unit investigators in managing and monitoring the contractual and financial aspects of their research studies.
  • Oversees KFRI's support for the NCAL Comprehensive Clinical Research Unit and other clinical trials unit investigators in managing and monitoring the contractual and financial aspects of their research studies.
  • Coordinates the development of annual reports for the federal government, which justify federally-approved provisional indirect cost rates and are used to negotiate future rates for KP regions; negotiates annual indirect cost rates with DHHS for all KP research.
  • Collaborates with KP Finance and senior management on financial data for the KP National Research Program, including the Center for Effectiveness and Safety Research (CESR), Utility for Data Care Analysis (UCDA) and Research Bank (KPRB).
  • Fosters strong customer service orientation within and outside department; fosters strong results orientation by motivating staff and holding them accountable to meeting customer needs and organizational goals; fosters a proactive and positive work environment; facilitates ongoing learning and development of staff through training, increased responsibility and mentoring.
  • In collaboration with the Executive Director of KFRI, maintains relationships with key KP stakeholders (regional and national), as well as with funding agencies.

  • Basic Qualifications:


    • Minimum ten (10) years of experience in sponsored research administration.

    • Minimum five (5) years of experience in federal requirements for financial compliance in research

    • Minimum of five (5) years of management/supervisory/leadership experience to include effectiveness in staff development, team building, conflict resolution and group interaction

    • Minimum of five (5) years of experience in a matrix management environment.


    • Bachelor's degree in public health, health services administration, business administration, finance, accounting or related field.


    License, Certification, Registration

    • n/a


    Additional Requirements:

    • Thorough knowledge of federal, state and regulatory accounting and reporting regulations, GAAP, cost management techniques, financial analysis and budgets.

    • Successful experience in achieving results in collaboration with people who are not within the same department or reporting structure with a complex organization.

    • Demonstrated ability to work with diverse groups of stakeholders to create a productive work environment.


    Preferred Qualifications:

    • CPA and/or Certificate in Research Administration


    • Master's degree in public health, health sciences, business administration, or related field.

    Primary Location: California,Oakland,1800 Harrison Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 08:00 AM Working Hours End: 05:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: NUE-PO-01|NUE|Non Union Employee Job Level: Director/Senior Director Department: Po/Ho Corp - Kaiser Fdn Research Inst. - 0308 Pay Range: $206600 - $267300 / year The ranges posted above reflect the location in the job posting. The salary range may vary if you reside in a different location or state than the location posted. Travel: Yes, 5 % of the Time At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.

    Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest