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Academic Career Advisor - Kaiser Permanente School of Medicine

Location: Pasadena, CA Additional Locations:
Job Number: 772713 Date posted: 02/19/2019

By joining the team that is designing and implementing the Kaiser Permanente School of Medicine, you will have the opportunity of a lifetime to create a medical school that will educate physicians for the 21st century and beyond and be a catalyst for change in medical education. This position will be working as a part of an extremely dynamic team of professionals supporting all aspects of the School of Medicine and the creation of the infrastructure, process, and procedures for the Kaiser Permanente School of Medicine. The team works from an interdependent model of practice and we are looking for someone who thrives in a highly challenging role within a high functioning team-based environment.

The Kaiser Permanente School of Medicine will offer more than a conventional medical education. It will provide students with the unique opportunity to be taught by the physicians of Kaiser Permanente and immersed in one the nation-s highest-performing health care organizations. Students will gain critical knowledge and real-world experience and benefit from unprecedented access to Kaiser Permanente's people, data and technology. This unparalleled approach, plus our deep commitment to resilience, well-being, and inclusion will create a culture where physicians are better prepared to face the health challenges of the future, while helping the nation-s diverse communities thrive. Learn more about the Kaiser Permanente School of Medicine at

Experienced professional with in-depth knowledge of academic career paths, independently performing a broad range of responsibilities within the function, including advising individual faculty regarding academic career planning, facilitating collaborations and mentorship pairings, developing programs to support faculty scholarly success, working closely with department chairs and other School leaders to support institutional goals, and tracking and overseeing evaluation of programing. This individual has a comprehensive understanding of the medical education environment, academic promotion and appointment processes, and the training and ability to coach faculty towards academic career success and wellbeing.

Reporting directly to the Director of Faculty Affairs, this individual will provide support to faculty at all levels of the academic ladder. This position is part of the School's commitment and initiatives toward the development of its faculty and provides service to faculty, develops relevant materials and communications, and plans and executes events for the KPSOM community of educators.

Essential Responsibilities:

  • Serve as an academic career coach for KPSOM faculty, which may include guiding the preparation of academic CVs, teaching academic writing, identifying ways to secure funding for scholarly activity, and mentoring faculty on reputation building locally, regionally or nationally.

  • Develop and maintain a library of resources, such as academic listserv communities, conferences, and opportunities to advance scholarly activity.

  • Identify potential faculty mentors and facilitate mentorship connections within and outside Kaiser Permanente.

  • Develop and manage programs and workshops to coach faculty at all career stages.

  • Manage calendar and communications of career and other development opportunities.

  • Track attendance at all faculty development events.

  • Serve as liaison to KPSOM department chairs on status and progress of faculty.

  • Monitor and review the status of KPSOM faculty through annual academic conferences and annual reports.

  • Research new initiatives and trends pertaining to academic and career development.

  • Oversee faculty award programs.

  • Collect, analyze and report data related to faculty development activities at KPSOM.

  • Basic Qualifications:


  • Minimum (3) years of experience working directly with faculty in a higher education setting, including experience with academic coaching, faculty appointments and promotions, and career development or equivalent

  • Education

  • Master's degree in a related area OR a minimum six (6) years of experience in a directly related field.

  • High School Diploma or General Education Development (GED) required.

  • License, Certification, Registration

  • N/A

  • Additional Requirements:

  • Excellent written and verbal communication skills, as well as exceptional interpersonal skills

  • Experience developing and managing faculty events

  • Strong working knowledge of Microsoft Office suite, including Word, Excel, and PowerPoint

  • Strong organizational skills, attention to detail, and ability to multitask

  • Preferred Qualifications:

  • Evidence of scholarly activity as a primary contributor

  • Experience working within a medical education setting

  • Experience as a faculty member

  • MD or PhD or relevant experience/training 
  • Primary Location: California,Pasadena,S. Los Robles Administration 100 S. Los Robles Ave Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 8:00 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Individual Contributor Job Category: Education / Training Department: Kaiser Permanente School of Medicine Travel: Yes, 5 % of the Time Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

    External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

    About Education & Training Careers

    Careers In Education & Training

    Our education and training teams dedicate their attention to the ongoing development of our many health and business professionals to improve the overall performance of the organization. Work includes identifying training needs, designing learning strategies, defining instructional courses, and harboring an ongoing commitment to leadership development, organizational effectiveness, and instructional management.

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