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Director of Admissions - Kaiser Permanente Bernard J. Tyson School of Medicine

Location: Pasadena, CA Additional Locations:
Job Number: 864936 Date posted: 02/04/2020

By joining the team that is designing and implementing Kaiser Permanente Bernard J. Tyson School of Medicine, you will have the opportunity of a lifetime to create a medical school that will educate physicians for the 21st century and beyond and be a catalyst for change in medical education. The School of Medicine team works from an interdependent model of practice and we are looking for someone who thrives in a highly challenging role within a high functioning team-based environment.

The Kaiser Permanente Bernard J. Tyson School of Medicine is devoted first and foremost to offering an outstanding, forward-thinking medical education.  Its curriculum is built on the three pillars of Biomedical Science, Clinical Science, and Health Systems Science. Students will think broadly about the ways care can be more effective for everyone and learn how to advocate for better health in homes, school, workplaces, neighborhoods, and society at large. The school will incorporate many of the most innovative and effective educational practices available today and will give students the opportunity to learn from the physicians and care teams in Kaiser Permanente-s integrated health care system.  This approach will provide future physicians with the knowledge and skills to play key roles in the transformation of healthcare in our nation and help people from all backgrounds and settings thrive. Learn more at

Oversee and direct all operations and programs related to the admissions of first-year medical students, with general direction. Collaborate with the Associate Dean for Admissions in the development of the strategy for admissions, and lead the implementation of the strategy. Develop policies, procedures and protocols that link the mission of the Kaiser Permanente Bernard J. Tyson School of Medicine to the admission of candidates to the Medical Doctor (M.D.) program. Following applicable federal and state laws, accreditation standards, and national best practices, develop and assess criteria for the appropriate evaluation of candidates for admission. Lead efforts to best market the educational offerings. Evaluate the outcomes of the admissions process to continually improve strategies, policies, practices and results. Produce annual reports for the Association of American Medical Colleges and the Liaison Committee on Medical Education. Act as the primary representative of the School to the external organizations concerned with all aspects of medical school admissions, from pipeline programs and community engagement through orientation and student services. Collaborate with Leadership in Student Affairs, Diversity and Inclusion, Administration and Finance, and Medical Education to develop and implement guidelines for the award of student scholarships.

Essential Responsibilities:

  • Manage the Admissions Office:  Manage personnel activities such as hire, train, develop, direct staff and contingent workforce in various positions. Monitor performance and develop action plans to ensure high levels of staff accountability and performance. Independently manage the process to assure that the student recruitment and selection process and outcomes align with the mission and vision of the School - to build a diverse community of compassionate healers, life-long learners, and courageous leaders of change within the profession and in society, who will lead the transformation of health care delivery in the nation.  Develop, implement, evaluate, and assess workflows and standard operating procedures.  Make appropriate changes in consultation with the Associate Dean.
  • Student Recruitment: Implement student recruitment strategies as agreed-upon to meet enrollment goals for the Kaiser Permanente Bernard J. Tyson School of Medicine for the Doctor of Medicine degree
  • Develop and prepare for approval the Admissions Office's policies and programs and, as directed, conducts audits, reports and reviews results to ensure conformance with established policy.
  • Admissions Process: Responsible for implementing all phases of the admissions process from marketing the program to assisting students in understanding the admission requirements to include: prerequisites, admissions testing, selection through a competitive process, through to enrollment; applicant screener and interviewer training and monitoring; and resolution of the most complex enrollment questions and problems.  Consult with the Associate Dean for Admissions, as appropriate.
  • Screen potential applicants via telephone appointments, personal interviews, and the multi-mini interview process. Train faculty, Admissions Committee members, applicant screeners and interviewers on how to fulfill their roles in the admissions process. Oversee the review of preliminary applications and transcripts to determine eligibility for admissions.
  • Oversee advising of and advise students in requirements for the program, testing, advising, registration, etc. Assist in evaluating the outcomes of the admissions process and present results to the School of Medicine leadership and the Admissions Committee to continually improve policies and practices. Staff the faculty Admissions Committee; advise the chair of the Committee in achieving admissions strategies and timeline; manage the meeting preparation, including the meeting schedule, agenda, materials, and follow up on action items. Ensure that review policies and procedures adhere to legal requirements and accreditation standards. In coordination with Registrar, work to ensure continuity of the admissions/enrollment process for students. Participate in scholarly activities that lead to the publication of the School's methods and outcomes.

  • Basic Qualifications:


  • Minimum six (6) years' experience working in the student admission process of a regionally accredited institution of higher learning, including six (6) years of administrative management or leadership experience.

  • Bachelor's degree in a related field.
    License, Certification, Registration

  • N/A

    Additional Requirements:

  • Demonstrated supervisory experience.

    Preferred Qualifications:

  • Eight (8) years' experience in an administrative management or leadership position in a medical school
  • Experience with a holistic review approach to admissions and the multiple mini interview process
  • Ability to speak a second language in addition to English

  • Master's degree in a related field.
  • Primary Location: California,Pasadena,S. Los Robles Administration 100 S. Los Robles Ave Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 8:00 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Director/Senior Director Job Category: Education / Training Department: Kaiser Permanente Bernard J. Tyson School of Med Travel: Yes, 5 % of the Time Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

    External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

    About Education & Training Careers

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    Our education and training teams dedicate their attention to the ongoing development of our many health and business professionals to improve the overall performance of the organization. Work includes identifying training needs, designing learning strategies, defining instructional courses, and harboring an ongoing commitment to leadership development, organizational effectiveness, and instructional management.

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