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Director of Faculty Academic Career Support and Advising- Kaiser Permanente Bernard J. Tyson School of Medicine

Primary Location Pasadena, California Job Number 1026167 Date posted 04/28/2022
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Experienced professional with in-depth knowledge of academic career paths, independently performing a broad range of responsibilities within the function, including advising individual faculty regarding academic career planning, facilitating collaborations and mentorship pairings, developing programs to support faculty scholarly success, working closely with department chairs and other School leaders to support institutional goals, and tracking and overseeing evaluation of programing. This individual has a comprehensive understanding of the medical education environment, academic promotion and appointment processes, and the training and ability to coach faculty towards academic career success and wellbeing.

Reporting directly to the Senior Associate Dean for Academic and Community Affairs, this individual will provide support to faculty at all levels of the academic ladder. This position is part of the Schools commitment and initiatives toward the development of its faculty and provides service to faculty, develops relevant materials and communications, and plans and executes events for the KPSOM community of educators.

Essential Responsibilities:

  • Working in partnership with department leadership and other relevant offices, serve as an academic career coach for KPSOM faculty, which may include guiding the preparation of academic CVs, teaching academic writing, identifying ways to secure funding for scholarly activity, and mentoring faculty on reputation building locally, regionally or nationally;

  • Draft reports, serve on school committees, collect data, attend planning meetings, and participate in site visits for WSCUC and LCME accreditation;

  • Develop content and manage activities to execute the faculty general orientation program (3 to 4 times per year), including: developing program topics, securing presenters, securing CME credit, managing assistant support of the program, handling orientation logistics and planning, creating agendas, and managing the event onsite or remotely (depending on the modality);

  • Develop programming relevant to faculty career development as identified in the faculty development needs assessment and by department and school leadership;

  • Lead and manage activities related to the development and analysis of the faculty development needs assessment survey instrument, including: identifying and working with partners in key offices offering faculty development programming, writing survey questions, managing survey input from partner offices, administering the survey, conducting analysis of results, sharing and reporting results;

  • Create, develop, and manage with the Office of Faculty Affairs team a bespoke faculty database management system

  • Supervise activities of the coordinator supporting this position (event attendance tracking, program development, and implementation logistics, orientation logistics, program calendar management, faculty database management system data input);

  • Develop and update the CV template;

  • Develop and maintain a library of resources, such as academic listserv communities, conferences, and opportunities to advance scholarly activity;

  • Identify potential faculty mentors and facilitate mentorship connections within and outside Kaiser Permanente;

  • Serve as liaison to KPSOM department chairs on status and progress of faculty;

  • Monitor and review the status of KPSOM faculty through annual academic conferences and annual reports;

  • Research new initiatives and trends pertaining to academic and career development;

  • Disseminate information regarding programming and other faculty opportunities through a variety of tools, including the faculty portal

  • Manage faculty award programs;

  • Create, update, and maintain the faculty annual activity report form for faculty annual reviews;

  • Serve on the faculty educator development working group and other faculty development groups as appropriate

Basic Qualifications:



  • Minimum (3) years of experience working directly with faculty in a higher education setting, including experience with academic coaching, faculty appointments and promotions, and career development or equivalent



  • Masters degree in a related area OR a minimum six (6) years of experience in a directly related field.

  • High School Diploma or General Education Development (GED) required.


License, Certification, Registration

  • N/A


Additional Requirements:

  • Experience developing and managing faculty events

  • Strong working knowledge of Microsoft Office suite, including Word, Excel, and PowerPoint

  • Strong organizational skills, attention to detail, and ability to multitask

  • Excellent written and verbal communication skills, as well as exceptional interpersonal skills


Preferred Qualifications:

  • Experience working within a medical education setting

  • Experience as a faculty member

  • MD or PhD or relevant experience/training

  • Evidence of scholarly activity as a primary contributor

Primary Location: California,Pasadena,S. Los Robles Administration Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 08:00 AM Working Hours End: 05:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: NUE-PO-01|NUE|Non Union Employee Job Level: Individual Contributor Department: SCHOOL OF MEDICINE - ClinSci Special Projects Pay Range: $115500 - $149380 / year The ranges posted above reflect the location in the job posting. The salary range may vary if you reside in a different location or state than the location posted. Travel: Yes, 5 % of the Time At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.

Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest