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Director of Faculty Affairs - Kaiser Permanente Bernard J. Tyson School of Medicine

Location: Pasadena, CA Additional Locations:
Job Number: 865272 Date posted: 02/04/2020

By joining the team
that is designing and implementing Kaiser Permanente Bernard J. Tyson School of
Medicine, you will have the opportunity of a lifetime to create a medical
school that will educate physicians for the 21st century and beyond and be a
catalyst for change in medical education. The School of Medicine team works
from an interdependent model of practice and we are looking for someone who
thrives in a highly challenging role within a high functioning team-based

The Kaiser
Permanente Bernard J. Tyson School of Medicine is devoted first and foremost to
offering an outstanding, forward-thinking medical education.  Its
curriculum is built on the three pillars of Biomedical Science, Clinical
Science, and Health Systems Science. Students will think broadly about the ways
care can be more effective for everyone and learn how to advocate for better
health in homes, school, workplaces, neighborhoods, and society at large. The
school will incorporate many of the most innovative and effective educational
practices available today and will give students the opportunity to learn from
the physicians and care teams in Kaiser Permanente-s integrated health care
system.  This approach will provide future physicians with the knowledge
and skills to play key roles in the transformation of healthcare in our nation
and help people from all backgrounds and settings thrive. Learn more at

The Kaiser Permanente School of Medicine is hiring a Director of Faculty Affairs to support the Associate Dean for Faculty Affairs. The Director will facilitate faculty appointments and promotion, ensure the provision of faculty services and resources, support faculty training and development, enhance diversity and inclusion, and advance teaching, research, and leadership among faculty. She/he will also help to develop policies and manage key processes related to faculty recruitment, governance, rights and responsibilities, and participation on KPSOM committees. She/he will provide vision and oversight for all forms of faculty development, including determining faculty competencies, and the necessary support, resources, programming, and training opportunities to facilitate professional growth for faculty. She/he will facilitate communication between faculty and administration. She/he will help to ensure diversity within the faculty and promote an inclusive environment for faculty and within KPSOM as a whole. The Director will help to create systems and develop processes for the functions listed above and others related to faculty affairs; manage, analyze, and report, internally and externally, data related to faculty; and organize financial and administrative affairs for faculty. This position will work with leadership related to Permanente physician faculty and with other institutions from which visiting, adjunct, or part-time faculty may be appointed. As part of being on the team supporting the new medical school, she/he will help represent and promote KPSOM to the public.

Essential Responsibilities:
  • Collaborate with KPSOM deans, faculty, and departments to create and direct processes and procedures for faculty appointment and promotion (and reappointment). Facilitate and assist in the development of criteria for appointment/promotion at each rank, and processes/timelines for reviewing relevant materials. Ensure quality of materials submitted for review. Ensure adherence to established processes for appointment and promotion. Work with the Medical Board of California and other external bodies as they relate to faculty appointments.
  • Support faculty and/or department chairs with appointment/promotion processes, with matters related to faculty rights and responsibilities, and with other matters related to faculty affairs. Notify faculty/department chairs and other appropriate KPSOM personnel of appointment, continuation, or termination of appointment, promotion, and/or other status changes.
  • Develop and help direct processes for faculty recruitment and retention. Ensure that such processes support the KPSOM mission and vision, and in particular, that they support faculty diversity and inclusion.
  • Help create and maintain an updated Faculty Handbook. Ensure faculty rights and responsibilities, values and mission, misconduct and conflict resolution procedures, promotion and appointment requirements (documentation of authorship, letters of reference, etc.), and Title IX procedures/resources, among other internal and external non-discrimination policies.
  • Collaborate with the KPSOM team, including the Associate Dean for Faculty Affairs, the Associate Dean for Medical Education, the Director of Evaluation and Assessment, and other KPSOM leaders, to determine faculty development initiatives, develop competencies and timelines for programming, develop training materials, and facilitate training and assessment.
  • Enhance faculty teaching, scholarship, and leadership by collaborating with other KPSOM team members to consult with individual faculty members and create individualized improvement plans.
  • Coordinate classroom and clinical observation and feedback for teaching faculty.
  • Assist with educating preceptors at clinics and hospitals on how to introduce, orient and educate students in their facilities.
  • Collaborate to develop faculty learning communities, peer review systems, and conferences designed to improve teaching and learning.
  • Create and coordinate new faculty orientation programs. Train faculty on practical day-to-day systems and programs.
  • Create and maintain resources such as online tools, training guides, and communication channels to support appointment processes and faculty development.  Maintain systems for faculty documentation, information (e.g., deadlines, events, available faculty resources), and a faculty directory/listing of faculty profiles. Develop an online educator portfolio system to track faculty performance.
  • Assist in the development of processes for and facilitation of faculty governance, including structures and processes related to faculty committees, voting, and authority/responsibility of faculty leaders.
  • Help establish and facilitate faculty roles on KPSOM committees and in student admissions processes.
  • Ensure that faculty resources are available and sufficient to meet targets for faculty development, student enrollment, and curriculum development. Organize staffing, technology, instructional resources, and physical space as relevant to faculty, and handle faculty requests/proposals for resources.
  • Ensure faculty and institutional compliance with internal/external/regional/state/national regulatory and accreditation bodies/programs, especially with standards regarding faculty development and faculty affairs.
  • Work with data management and reporting systems. Ensure data confidentiality and integrity. Deliver accurate and comprehensive faculty data internally, and to external organizations such as the AAMC, US News and World Report, and accrediting bodies (LCME, WASC, and California BPPE), among others. Create descriptive and statistical analyses and reports, and assess trends to inform initiatives, strategy, and process improvement.
  • Based on outcomes data and needs assessments, advise relevant KPSOM leaders and committees on quality improvement initiatives related to faculty development and faculty affairs.
  • Communicate on behalf of the Office for Faculty Affairs (e.g., through listservs).  Facilitate communication among faculty, and between faculty and administration.
  • Facilitate and collaborate in the creation and management of standards and processes for teaching requirements and scheduling.
  • Work closely with KP and KPSOM Human Resources on faculty pay, benefits, and related matters.
  • Support faculty in scholarship endeavors, including assisting with funding applications. Work with faculty and administration to generate educational scholarship.
  • Create mechanisms to track faculty accomplishments and recognition (e.g., honors and awards).
  • As needed, assist and support faculty with matters related to immigration, visa applications, etc.
  • Serve on relevant KPSOM committees.
  • Help to promote KPSOM as a new medical school, representing Faculty Affairs, in particular. Represent KPSOM at the AAMC Group on Faculty Affairs and other conferences.

  • Basic Qualifications:


  • Minimum five (5) years experience in higher education.

  • Education

  • Bachelor's degree in a related field OR four (4) years of experience in a directly related field.

  • High School Diploma or General Education Development (GED) required.

  • License, Certification, Registration


    Additional Requirements:

  • Knowledge of higher education principles, practices and policies.

  • Knowledge of adult learning theory.

  • Outstanding interpersonal, communication, and leadership skills.

  • Commitment to diversity, inclusion and ethical practices.

  • Ability to be proactive, take ownership of assigned responsibilities, work with little supervision, and meet deadlines.

  • Ability to develop and complete short-term and long-term strategic goals and priorities, with excellent planning and organizational skills.

  • Demonstrated ability to make sound decisions using good judgment and innovative and creative problem-solving.

  • Ability to work collaboratively with interdisciplinary teams in a complex organization.

  • Preferred Qualifications:

  • Experience with accreditation processes and standards for medical education preferred.

  • Master's degree in a related field preferred.

  • Expertise in organization of faculty, faculty development, faculty governance, faculty assessment, and/or other areas related to faculty affairs, preferably in health sciences preferred.

  • Expertise in pedagogical areas such as curricular development, online course development, hybrid learning, community-based teaching, small group/case-based learning, and assessment techniques preferred.

  • Ability to manage financial, organizational, and staff resources preferred.

  • Familiarity with current trends and practices in medical education preferred.

  • Familiarity with academic rank/faculty promotion preferred.
  • Primary Location: California,Pasadena,S. Los Robles Administration 100 S. Los Robles Ave Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 8:00 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Director/Senior Director Job Category: Education / Training Department: Kaiser Permanente Bernard J. Tyson School of Med Travel: Yes, 5 % of the Time Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

    External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

    About Education & Training Careers

    Careers In Education & Training

    Our education and training teams dedicate their attention to the ongoing development of our many health and business professionals to improve the overall performance of the organization. Work includes identifying training needs, designing learning strategies, defining instructional courses, and harboring an ongoing commitment to leadership development, organizational effectiveness, and instructional management.

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