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Faculty Development Coordinator- School Of Medicine

Primary Location Pasadena, California Job Number 1081282 Date posted 01/12/2023
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Job Summary:

The Coordinator supports the design, implementation, delivery, and evaluation for the Kaiser Permanente Bernard J. Tyson School of Medicine program for faculty engagement and development in medical education. The Coordinator performs high-level administrative work and support including editing and formatting documents, managing complex schedules, procuring supplies, processing financial transactions, promoting faculty development programming and resources, managing data collection and retention, and supporting and coordinating faculty development events.

Essential Responsibilities:

  • Administrative Support:

  • Implements a file management structure to facilitate access to faculty development materials.

  • Manages a faculty development calendar, including appointments, travel plans, meetings, and conferences.

  • Coordinates financial transactions, including entering requisitions and expenses, processing expense reports, paying invoices, procuring supplies, and transferring funds in accordance with department policy and procedure.

  • Oversees the production and publication of both print and computer-based faculty development materials; edits and formats materials to conform with standards and templates.

  • Information Management:

  • Maintains faculty development databases and systems to track and monitor faculty development needs and activities for use in program evaluation and accreditation.

  • Prepares and processes documentation and applications for Continued Medical Education (CME) credits.

  • Program Development:

  • Supports the program with the design and implementation of faculty development workshops and online offerings.

  • Contributes to the development of faculty engagement programs with attention to equity, inclusion and diversity and to community engagement.

  • Contributes to the development of faculty recognition initiatives.

  • Collaborates as appropriate on efforts coordinated through the Office of Faculty Affairs and Office of Medical Education, such as faculty orientation and onboarding and learning environment training.

  • Supports the creation and implementation of faculty development resources and initiatives.

  • Supports the creation of a variety of resources on teaching, learning, research and creative practice, and leadership development.

  • Communication:

  • Supports the creation, dissemination, and publishing of the schools communications for the Office of Faculty Affairs or Office of Medical Education.

  • Prepares and promotes services and resources for new faculty.

  • Supports the Office of Faculty Affairs and Office of Medical Educations leaders and management team to represent the school at appropriate venues outside the campus.

  • Fosters and maintains open and ongoing communication with all stakeholders, including faculty, staff, and leaders.

  • Event Coordination:

  • Manages planning and arrangements for internal meetings including space reservations, communication, refreshments, and technology; may produce meeting minutes.

  • Reserves space for faculty development sessions, procures resources for the delivery of the curriculum, and prepares materials and technology for faculty development sessions.

  • May handle logistics for planning faculty orientation and other faculty development events including managing presenter timelines and deliverables; creating/editing PowerPoint presentations; designing invitations and managing invitation lists, distribution, and response; liaising with IT to secure A/V support

  • Performs other duties as assigned.

Basic Qualifications:


  • Minimum one (1) year of experience in project coordination and management.


  • Bachelor's degree or four (4) years of experience in a related field.

  • High School Diploma or General Education Development (GED) required.

License, Certification, Registration

  • N/A


Additional Requirements:

  • Knowledge of higher education organizational structures, preferably in health sciences education.

  • Organized self-starter, with strong time management skills; detail-oriented.

  • Service-oriented in support of faculty, staff, and students.

  • Strong written, verbal, presentation, and interpersonal skills.

  • Ability to maintain confidentiality.

  • Excellent writing and editing skills.

  • Understanding of effective communication strategies.

  • Good attention to details.

  • Ability to work independently.

  • Proficiency in the use of technology including Microsoft Office products, learning/content management systems, and web conferencing tools; aptitude for learning new software.


Preferred Qualifications:

  • Experience working in a college or university.

  • Experience in faculty development.

Primary Location: California,Pasadena,S. Los Robles Administration Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 08:00 AM Working Hours End: 05:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: NUE-PO-01|NUE|Non Union Employee Job Level: Individual Contributor Department: SCHOOL OF MEDICINE - ClinSci Special Projects Pay Range: $63500 - $82060 / year The ranges posted above reflect the location in the job posting. The salary range may vary if you reside in a different location or state than the location posted. Travel: Yes, 5 % of the Time At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.

Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest