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Administration, Clerical & Support

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Medical Staff Coordinator

Location: Pasadena, CA Job Number: 721046 Date posted: 08/07/2018
Description: Under minimal supervision, initiates the appointment/credentialing and reappointment/ recredentialing process, compiling and processing data in compliance with local, regional, state and federal accreditation requirements. Ensures thorough and timely verification of Licensed Independent Practitioner's (LIP) and Allied Health Professional Staff (AHP) credentials and privileges according to local and regional medical staff services policies and procedures for practitioners in both the hospital and/or ambulatory settings. Provide medical staff service support services to professional staff by supporting professional staff committee meetings, initiating the proctoring function, tracking of residents/medical students and acting as a resource for physicians, allied health professionals, medical center leadership and patients. Completes specific time-limited project assignments as delegated by Director of Medical Staff Services or Senior Medical Staff Coordinator. This position does not supervise others.

Essential Functions:

  • Ensure consistent documentation and complete verification of practitioner (LIP/AHP) credentials.
  • Provide required documentation to Chiefs of Service, Department Administrators, Medical Center Leaders and Committee Chairs/Members, as appropriate.
  • Process all applications for appointment/credentialing, reappointment/recredentialing via the local and regional medical staff/credentialing policies and procedures.
  • Partners with all necessary staff to ensure an integrated, timely, consistent product.
  • Collaborates with regional professional recruitment personnel and regional credentialing personnel to ensure timely credentialing prior to employment.
  • Maintains computerized database of practitioner data for use in the medical staff service program to assure data for all credentialed and privileged practitioners is consistently accurate and current.
  • Implements an efficient and effective communication system for transmission of electronic practitioner data to other users in the medical center for information (i.e., practitioner-specific privilege look-up for patient care units).
  • Implements an efficient and effective communication/transmission system of shared data to regional or other local sites to facilitate timely approval for professional staff appointment or approval to participate within Southern California Region.
  • Keeps abreast of laws, regulations, local and regional policies/procedures and Professional Staff Bylaws, Rules and Regulations.
  • Maintains credentials files of all practitioners within medical center site (including satellite facilities/medical office buildings).
  • Supports professional staff committees by preparing agendas, recording minutes, and follow-up.
  • Supports the medical staff by being a resource for accreditation, licensing and regulatory compliance related to medical staff services functions.
  • Assists Director of Medical Staff Services with all survey/audit processes.


  • Basic Qualifications:
    Experience
  • N/A.
    Education
  • AA degree or two (2) years of experience in a directly related field required.
  • High School Diploma or General Education Development (GED) required.
    License, Certification, Registration
  • N/A.

    Additional Requirements:
  • Proficient with IBM PC, medical staff database.
  • Proficient with medical terminology.
  • Significant knowledge of federal and state regulatory requirements and accreditation standards (i.e., TJC, NCQA, DOC, DHS, DMHC, CMS, Title 22).
  • Strong organization, communication and written skills, with attention to detail required.
  • Demonstrated ability to function independently with minimal direct supervision.
  • Must be able to work in a Labor/Management Partnership environment.

    Preferred Qualifications:
  • CPCS or minimum three (3) years demonstrated knowledge of medical staff service functions related to credentialing/privileging, preferred.
  • Bachelor's Degree preferred.
  • Basic skill level in Microsoft Word and Excel required.
  • Demonstrated ability to function independently with minimal the ability to exercise good judgment and be a team player.
  • Medical Staff Office and/or Credentialing experienced required.
  • This position will be on track for CPCS certification upon hire date.
  • Will test and must pass CPCS Certificaiton when eligible.
  • Must pass prescreening exam: Microsoft Office applications, writing, and customer service.
  • Ability to adapt to constantly changing priorities and processing a wide range of projects.
  • Ability to demonstrate an understanding of the operations of Medical Staff Services using acquired knowledge of industry practices and standards.
  • Ability to establish and maintain effective working relationships with all customers.
  • Must be able to work in a high volume fast paced environment.

    Notes:
  • Schedule may vary based on operational needs (evenings/weekends).







    Primary Location: California,Pasadena,Regional Offices-Walnut 393 E. Walnut St. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 8:00 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Non-Union, Non-Exempt Job Level: Individual Contributor Job Category: Administration, Clerical and Support Services Department: Regional Credentialing Travel: Yes, 5 % of the Time
    Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

    External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.
  • About Administration, Clerical & Support Services Careers

    Administration, Clerical & Support Services Careers

    From greeting callers and visitors and answering questions to coordinating schedules and arranging meetings, our administrative, clerical, and support teams consistently demonstrate extraordinary knowledge, skills, and abilities. They provide superior and culturally sensitive service to each other, our members, purchasers, contracted providers, and vendors.

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