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Consulting Services & Project/Program Management (Non-IT)

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Senior Project Manager, Admissions - Kaiser Permanente School of Medicine

Location: Pasadena, CA Job Number: 706082 Date posted: 06/12/2018
Description: By joining the team that is designing and implementing the Kaiser Permanente School of Medicine, you will have the opportunity of a lifetime to create a medical school that will educate physicians for the 21st century and beyond and be a catalyst for change in medical education. This position will be working as a part of an extremely dynamic team of professionals supporting all aspects of the School of Medicine and the creation of the infrastructure, process, and procedures for the Kaiser Permanente School of Medicine. The team works from an interdependent model of practice and we are looking for someone who thrives in a highly challenging role within a high functioning team-based environment.

The Kaiser Permanente School of Medicine will offer more than a conventional medical education. It will provide students with the unique opportunity to be taught by the physicians of Kaiser Permanente and immersed in one the nation-s highest-performing health care organizations. Students will gain critical knowledge and real-world experience and benefit from unprecedented access to Kaiser Permanente's people, data and technology. This unparalleled approach, plus our deep commitment to resilience, well-being, and inclusion will create a culture where physicians are better prepared to face the health challenges of the future, while helping the nation-s diverse communities thrive. Learn more about the Kaiser Permanente School of Medicine at

The Admissions Counselor/Project Manager Sr. will administer, implement, and/or interpret Kaiser Permanente School of Medicine Admissions policies and procedures. She/he will serve as point-of-contact for prospective students, applicants, and candidates in the admissions process. She/he will evaluate a significant portion of the medical school application pool and make first-level recommendations for applicants to be considered for interview. She/he will support outreach initiatives and conduct informational sessions. She/he will serve as a resource to other departments; represent department at activities and events, meetings, committees, and conferences and, also coordinate specific programs and events such as -admit weekend- in support of the admissions process. She/he will conduct quantitative analyses of admissions data.

Includes the planning and tracking of projects both (tactical and strategic), cost effectiveness, communication, risk analysis, quality assurance, team and vendor management, and implementation of highly visible, sensitive and multi-faceted projects. Identifies and resolves issues related to projects. Ensures assigned projects are delivered within scope, schedule, budget and quality levels are consistent with partner/customer expectations.

Essential Functions:
  • Manages moderately complex projects or multiple simple projects
  • Develops solutions that align with strategic direction and standards
  • Completes components of the business case
  • Negotiates agreement on project schedule and budgets
  • Applies methods or recognized equivalents appropriate to the specific needs of the project/client
  • Demonstrates understanding of the need to manage risk issues
  • Participates in the application of the risk management process
  • Develops and sustains strong working relationships with client project team staff
  • Demonstrates application of approved project management methods and business methods to projects
  • With guidance may convert business cases to business plans
  • Develops and maintains the project plan
  • May develop and execute user training plans
  • With guidance coordinates the collection and validation of business requirements
  • With guidance stays abreast of enterprise-wide projects and prevents or manages associated conflicts
  • With guidance determines the impact of current/existing technologies on the project and communicates impact to sponsors
  • Manages the overall resource capacity (supply) and scheduled work (demand) for the delivering organization including forecasting and impact assessment
  • Works on assignments of diverse scope
  • Generally performs within broadly defined practices and guidelines, and also modifies or suggests enhancements
  • Requires planning to coordinate with other departments or resources
  • Oversees transition to operational production status
  • Manages project close-out activities
  • Develops and conducts post-implementation review
  • May participate in overseeing the transition of project team members to new projects.

  • Basic Qualifications:
  • Minimum three (3) years of project management experience.
  • Bachelor's degree in related field OR four (4) years of experience in a directly related field.
  • High School Diploma or General Education Development (GED) required.
    Licenses, Certifications, Registrations
  • N/A.
    Additional Requirements:
  • Understand all project life cycle phases and applies knowledge in the delivery of at least one (1) phase of the project delivery life cycle.
  • Must be able to work in a Labor/Management Partnership environment.

    Preferred Education:
    Bachelor-s degree.

    Preferred Work Experience and Qualifications:
  • 3+ years of relevant admissions experience, in a medical school preferred.
  • Strong oral and written communication skills.
  • Excellent reading comprehension skills.
  • Strong organizational, planning and time management skills.
  • Demonstrated ability to work independently and make distinctions among competitive applicants.
  • Excellent interpersonal skills.
  • Program and event planning skills.

    Primary Location: California,Pasadena,S. Los Robles Administration 100 S. Los Robles Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 8:00 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Individual Contributor Job Category: Consulting Services / Project/Program Management (Non IT) Department: Kaiser Permanente School of Medicine Travel: Yes, 10 % of the Time
    Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

    External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.
  • About Consulting Services & Project/program Management (non-it) Careers

    Consulting Services & Project/program Management (non-it) Careers

    These careers consist of Program and Project Managers, Business Consultants, Business Analysts, and Data Analysts who all work together to effect positive organizational change from the inside out.

    Join our talented team and make a difference through performing business analysis, developing business cases, providing client support during system development and implementation, managing projects, or by leading complex programs with multiple work streams.

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