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Manager, Finance & Business Services-Center for Health Research

Location Portland, Oregon Job Number 1048351 Date posted 03/10/2022
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Description:
Provides financial management and financial oversight for the Center for Health Research (CHR).  Is responsible for day to day management of financial and accounting activities at CHR. Provides management and oversight for support services and facilities management at CHR. Maintains financial and other critical business systems and major services that serve to support the infrastructure for CHR and its mission (located across multiple facilities).  Assess financial system functional requirements and optimize the functionality of research financial systems. Specifically, the position has responsibility for financial control of all grants/contracts, financial analyses, procurement/materials management, security, building and grounds, maintenance, telecommunications services; health and environmental services, document archiving, mailing, reception, and switchboard services. Provides financial and grants management for CHR managers and scientists; to assure attainment of CHR general management and financial goals and specific project goals; including the critical area of research financial compliance, including audit and SOX requirements. The position must assure compliance with generally accepted accounting principles (GAAP), relevant Federal laws, rules, and regulations, Kaiser Permanente guidelines, policies, and procedures both regional and national. Consults and guides financial activities CHR research sites outside the NW (including Hawaii).  Coordinates financial reporting with the Kaiser Foundation Research Institute (KFRI) to meet reporting obligations of sponsors, including the federal government.

Essential Responsibilities:
  • Manage and assure performance of finance and accounting at CHR.  Provides financial leadership by setting overall financial goals and initiatives, and planning and coordinating activities to support financial performance. Including the oversight of financial reports and systems.
  • Manage and assure performance of Facilities, Purchasing, and Support Services at CHR. Oversee staff; develop policies and procedures related to facilities and support services.
  • Understand and apply all regulations to CHR financial management and purchasing, and assure CHR's compliance with sponsors' regulations. Prepare for and manage the annual audit of CHR activities based on federal 2 CFR 200 uniform guidance and other audit requirements. Manage finance activities in compliance with internal controls, including SOX requirements, and all additional financial review or audit activities.
  • Develop and manage annual CHR budget process to support leadership in sound budgeting, and lead the monthly financial reporting process, including roll-up reports from all CHR regions.
  • Manage research grant finances for CHR, including developing and disseminating financial policies and procedures to CHR principal investigators, project administrators, managers and supervisors. Including the oversight of finance systems. Lead monitoring activities and quality control of research grant finances.
  • Supervise, train, develop, and evaluate the CHR financial, proposal budgeting, purchasing, support services, and building management staff.
  • Lead the finance team in designing, developing, implementing, and enhancing financial and grants management systems, procedures, and processes to create operating efficiencies. Provides management as needed to prioritize workloads, and monitor quality and performance.
  • Participate in key management committees, including the Center Operations Group and national KP research administrative committees.
  • Collaborates with Kaiser Foundation Research Institute (KFRI) on the coordination of financial reporting to funding agencies, and ensures administrative and fiscal obligations to sponsors are met.
  • Manage the CHR capital planning process.  Interface with KPNW finance and accounting staff to develop and submit a CHR capital plan, and have ongoing financial oversight of capital expenditures at CHR.
  • Perform other duties as requested.
  • Basic Qualifications:
    Experience
  • Minimum five (5) years of experience working in accounting and financial management positions in a complex research, healthcare or related organization.
  • Minimum of three (3) years of supervision of finance, accounting, research administration, or similar staff.
  • Minimum of three (3) years working directly with researchers, physicians, or other technical/clinical staff.
  • Education
  • Bachelor's degree in accounting, finance, information systems or a quantitative or business field.
  • License, Certification, Registration
  • N/A

  • Additional Requirements:
  • Ability to effectively manage in a professional, multi-project environment.
  • Exceptional communications and consensus building skills.
  • Ability to collaborate with diverse professionals in various disciplines, in corporate and academic settings.
  • Ability to create and refine a successful working grants and contracts management system while successfully working grants and often competing financial and administrative requirements of various external funding and internal units.
  • Comprehensive knowledge of the following:
  • Administrative and financial management regulations and systems for federal grants and contracts.
  • Fund financial systems, including budgeting, reporting, and analysis.
  • The complex interrelationship of diverse financial and management systems within, and between, research oriented institutions.
  • The conduct of, and administrative and financial requirements of complex research and projects; financial systems and their electronic applications.

  • Preferred Qualifications:
  • Minimum seven (7) years of experience in a variety of financial and management positions with five (5) years of recent experience in a complex research, healthcare or related organization.
  • Minimum of five (5) years of supervision of finance, accounting, research administration, or similar staff.
  • Grants Management Certification.
  • Prefered experience as a finance director, or finance manager in a post-graduate research institution or closely related academic or scientific-oriented organization.
  • Thorough knowledge of federal and private foundation grant and contract organization and management; strong, diverse financial background.
  • Auditing experience or significant related consulting experience.
  • In-depth knowledge of Federal regulations for sponsored project funding, including certification in grants management.
  • Experience with People Soft and/or other grants management software.
  • Ability to interpret requirements of various internal and external units and negotiate development of systems that appropriately represent those requirements or produce acceptable alternatives.
  • Demonstrated ability to collaborate within a diverse organization.
  • Demonstrated ability to manage the design, development, and control of financial systems.
  • MBA, CPA or MA preferred.
  • Primary Location: Oregon,Portland,Center for Health Research Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 08:00 AM Working Hours End: 04:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: NUE-NW-01|NUE|Non Union Employee Job Level: Manager with Direct Reports Department: Center for Health Research - Research Finance Admin - 1001 Travel: No Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.