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Project Manager II-CHR

Location Portland, Oregon Job Number 1026491 Date posted 01/17/2022
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To coordinate complex research project(s) or multiple small projects to assure compliance with protocol, budget and timelines. Complex projects include those with multiple funding agencies, large federal contracts or with complex study design involving several different study agents or multiple study arms.

Essential Responsibilities:

  • (Project Planning and Implementation) Coordinate protocol development, implementation and changes across CHR/ KP departments, other institutions and the project coordinating center. Oversee the development of a research project timeline, procedures, forms, scripts, manuals, and tracking systems. Provide leadership in the administrative, technical and scientific day-to-day operation of the study to assure project goals and timelines are met, quality data is collected and managed, and to assure participant and/or data confidentiality. Use appropriate computer programs to assist in data collection, tracking, ordering laboratory tests or procedures, or communication, such as RRS, Health Connect, study specific programs, PAS, and other computer software as needed. Develop a high functioning project team that supports the project goals and objectives. Adjust leadership style to meet individual/group/situational needs. Participate and may take leadership role in regional and national project meetings and conference calls.

  • (Grants/Contract Management): Administer the grant/contract per federal rules and regulations and/or specific grant/contract language. Manage the operational budget and sub-contracts; work with department managers to assure FTE levels are in compliance with study goals and budget. Authorize payment of study related bills. Work with CHR finance department and the funding agency to assure budget and reporting compliance. Develop and utilize efficient cost-saving alternatives and techniques; monitor and interpret cost impact of decision. Coordinate the development of the continuation budget. Advise and consult on the development of new proposal budgets. Prepare project reports for PI review and approval.

  • (Administrative) Coordinate the hiring of project staff in conjunction with the PI. Supervise project staff in the performance of delegated tasks. Select diverse and challenging assignments for staff in order to develop individual abilities. Jointly set realistic target results and deadlines; check on outcomes of assignments. May act as mentor to inexperienced PM's or new PM's to CHR. Coordinate and participate in all project meetings and conference calls.

  • (QA)Develop quality assurance procedures; monitor data collection, and data transfers in accordance with CHR policies and procedures. Coordinate the work of the project investigators and other data quality control experts in the development and implementation of quality assurance procedures, monitor data collection, and work with research analysts in monitoring data transfers in accordance with CHR policies and procedures. Monitor work and develop appropriate correctives measures if indicated. In conjunction with the PI and IRB director, assure compliance with all Human Subjects rules and regulations; prepare annual IRB reviews.

  • (Dissemination) Summarize and share project information with other sites and the coordinating center of the project in a way that will be useful for future projects as well as the project at hand.  Develop a poster session for presentation at regional meetings. Participate in the writing of scientific articles to disseminate study results, especially as it may relate to the study methods. Maintain regular contact with other project administrators in order to share information and ideas. Perform other duties as requested.

  • Basic Qualifications:


  • Minimum two (2) years of experience in social, behavioral, medical, or health services research in a professional or academic position.

  • Minimum one (1) year of increasing responsibility in the management of research project.

  • Minimum one (1) year of experience in coordinating/supervising/directing/activities of others.

  • Education

  • Bachelor's degree OR four (4) years of experience in a directly related field.

  • High School Diploma or General Education Development (GED) required.

  • License, Certification, Registration

  • N/A

  • Additional Requirements:

  • Comprehensive knowledge of medical and health care issues sufficient to communicate effectively and to collaborate with investigators in the conduct of health research.

  • Thorough knowledge of standard desktop computing software packages, including word processing, spread sheeting, presentation software, internet browsers etc.

  • Training in supervisory /interpersonal skills.

  • Working knowledge of budget management and development.

  • Thorough knowledge of the scientific rigors of research methodology.

  • Demonstrates customer-focused service skills.

  • Excellent writing and communication skills.

  • Excellent organizational and supervisory skills to carry out research activities under the general direction of an investigator.

  • Proficient in the ability the use of computer operations skills and computer application programs (i.e. MS WORD for preparing manuals of procedures and project documentation, EXCEL for projecting and managing project budgets, PowerPoint for preparing project presentations, ACCESS for tracking project events).

  • Various combinations of research training and experience can qualify persons without a degree or the equivalent for the PM2 position.

  • Preferred Qualifications:

  • Minimum two (2) years of experience administering/managing research project(s).

  • Minimum two (2) years of experience with budget development and administration.

  • Minimum two (2) years of previous supervisor experience.

  • Master's degree

  • Certificate of proficiency from a professional organization in the conduct of clinical trials.

  • Thorough knowledge of scientific research.

  • Thorough knowledge of budget management and development.

  • Working knowledge of KP and its data systems.

  • Basic computer skills relating to statistical applications.

  • Advanced training in interpersonal/supervisory skills.
  • Primary Location: Oregon,Portland,Center for Health Research Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 09:00 AM Working Hours End: 05:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: NUE-NW-01|NUE|Non Union Employee Job Level: Team Leader/Supervisor Department: Center for Health Research - KPCRU Support - 1001 Travel: No Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

    External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.