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Inpatient Coder

Primary Location Santa Rosa, California Facility Santa Rosa Hospital Job Number 1177853 Date posted 07/20/2023
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Job Summary:

Under direct supervision, the Inpatient Coder is responsible for the accurate coding and abstracting of inpatient cases or services (diagnosis, conditions and procedures) from medical record documentation.  Assign codes and modifiers using the appropriate version of ICD-CM, ICD-PCS, CPT and HCPCS as well as other specialty systems as required by diagnostic category.  The Inpatient Coder is expected to code and abstract Observation (OBS), Hospital Ambulatory Surgery (HAS), Emergency Department (ED), and complex Hospital Outpatient Visit (CHOY) services when needed.    

All work must be performed in accordance with the rules, regulations and coding conventions of ICD-CM Official Guidelines for Coding and Reporting, Coding Clinic published by the American Hospital Association, the ICD-CM, ICD-PCS, CPT and HCPCS code book, CPT Assistant, NCCI Edits, CMS, OSHPD and Kaiser Permanentes organizational and institutional coding guidelines.

Essential Responsibilities:

  • Coding and Abstracting: Reviews medical record documentation to identify diagnoses/procedures to be coded.

  • Independently organizes and prioritizes work assignments to ensure that records are coded timely and compliantly in conformance with regulatory requirements.

  • Codes all appropriate diagnosis and procedures from the medical record using ICD-CM, ICD-PCS, CPT and HCSPCS coding classification systems.

  • Responsible for the sequencing of diagnoses and procedures in accordance with guidelines outlined in ICD-CM, ICD-PCS, CPT, Uniform Hospital Discharge Data Set, Medicare regulations and other appropriate classification systems.

  • Determines that the DRG is appropriate for each case and reviews DRG discrepancies to ensure appropriate group of each case.

  • Verifies and abstracts the appropriate data from the medical records to meet requirements for data submission and reporting.

  • Corrects data when needed.

  • Ensures that all data abstracted is consistent with guidelines outlined by TJC, OSHPD, CMS and regional and local KP policies.

  • Ensures the accuracy and integrity of data abstracted and coded based upon medical record documentation prior to data submission or coding completion.

  • Interacts with physicians to clarify and accurately document patient diagnostic and procedural information.

  • Ensures timely data completion by meeting coding/abstracting productivity/quality  standards established for the Inpatient Coder position.

  • Interacts with physicians to clarify and accurately document patient diagnostic and procedural information.

  • Ensures timely data completion by meeting coding/abstracting productivity/quality standards established for the Inpatient Coder position.

  • Confidentiality/Security of Systems: Maintains and complies with policies and procedures for confidentiality of all patient records.

  • Demonstrates knowledge of privacy and security of systems and associated policies and procedures for maintaining the security of the data contained within the systems.

  • Other Duties: Performs other duties as assigned.

Grade 650 

Basic Qualifications:


  • Three years of continuous hospital coding experience within the last five years.


  • High School Diploma or GED and demonstrated completion of classes in medical terminology, anatomy, physiology, current ICD-CM, ICD-PCS and CPT coding conventions and disease process from an accredited program.

License, Certification, Registration

  • Registered Health Information Technician Certificate OR Registered Health Information Administrator Certificate OR Certified Coding Specialist


Additional Requirements:

  • Basic knowledge of and use of computer keyboard and mouse.

  • Achieve a minimum score of 75% on the KP Inpatient Coding test.

  • Must be able to meet productivity and quality standards established for the position.

  • Demonstrated ability to understand the clinical content of a health record and translate to coding.

  • Demonstrated knowledge of anatomy, physiology, medical terminology and disease process to interpret general medical classifications for inpatient services.

  • Demonstrated knowledge regarding the review of cases for coding quality and coding compliance.

  • Basic knowledge of reimbursement methodologies and conventions and knowledge of rules and guidelines for the appropriate and current coding classifications.

  • Ability to communicate with physicians regarding the clarification of dagnoses/procedures and the sequencing of diagnoses.

  • Must maintain coding credential and complete the required Continuing Education (CE) units.

  • Must abide by the AHIMA and AAPC code of ethics.

  • Must be willing to work in a Labor Management Partnership environment.


Preferred Qualifications:

  • N/A

Primary Location: California,Santa Rosa,Santa Rosa Hospital Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 07:30 AM Working Hours End: 04:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: A01|SEIU|United Healthworkers Job Level: Individual Contributor Department: Oakland Reg - 1800 Harrison - Hospital Coding Operations - 0208 Pay Range: $49.32 - $57.38 / hour The ranges posted above reflect the location in the job posting. The salary range may vary if you reside in a different location or state than the location posted. Travel: No At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.

Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest