Skip to Main Content

Kaiser Permanente Careers

Administration, Clerical & Support

Provide Critical Support

Our company doesn't run without our administrative professionals. Come join a team where you will utilize your strengths and have the opportunity for personal growth, empowering you to realize your potential.

Administrative Specialist B - Temporary On-call Day Shift (Seattle, WA)

Location: Seattle, WA Job Number: 898706 Date posted: 09/09/2020

View Disability Accomodations

Navigating the Hiring Process

We're here to support you!

Having trouble with your account or have questions on the hiring process?

Please visit the FAQ page on our website for assistance.

Need help with your computer and browser settings?

Please visit the Technical Information page for assistance or reach out to the web manager at kp-hires@kp.org.

Do you need a reasonable accommodation due to a disability?

A reasonable accommodation is any modification or adjustment that enables you to fully participate in completing the following:

  • Online Submissions
  • Pre-Hire Assessments
  • Interview Process

Please submit your accommodation request and an HR Representative will contact you.

Description:
Provide advanced administrative support, using Microsoft Office software to prepare correspondence, spreadsheets, reports and presentation material. Maintain staff calendars and department files. Review and handle mail; answer telephones. Participate in budgeting process. Handle confidential material.

Essential Responsibilities:
  • Proofreads documents for typographical, spelling and content errors.
  • Maintains established databases, generates routine reports from such data. May create spreadsheets/graphs using departmental information.
  • May track/monitor budgets, post data to ledgers. Reconciles invoices and resolves discrepancies.
  • Collects data with direction, formats ad hoc reports and produces variance reports.
  • Operates a variety of office equipment.
  • May place order for supplies and office equipment.
  • Uses a variety of word processing software to type letters, reports, and presentation materials.
  • May compose correspondence on own initiative for supervisor's review and some without review. May include confidential information.
  • May perform desktop publishing.
  • Maintains calendars, arranges appointments, meetings and travel itineraries.
  • Answers telephone inquiries, takes and relays messages and greets visitors.
  • Screens telephone calls/visitors, refers to appropriate staff member.
  • Explains departmental policies and procedures in response to inquiries.
  • May provide information to top level management, Board Members and external customers or stakeholders.
  • Establishes/maintains complex departmental filing system including confidential departmental files and records.
  • Sorts and routes department mail. Reviews/screens manager's mail, researches issues and provides recommendations.
  • Coordinates and organizes departmental projects, some without direction, schedules complex meetings and prepares materials such as agendas, timelines, reports and presentations.
  • Takes and produces minutes for manager's review.
  • May provide training and direction to other non-exempt personnel on a routine ongoing basis.
  • Basic Qualifications:
    Experience
  • Minimum three (3) years in administrative or comparable experience.
  • Education
  • High School Diploma OR General Education Development (GED) required.
  • License, Certification, Registration
  • N/A

  • Additional Requirements:
  • Writing and math skills.
  • Customer service and communication skills.
  • Initiative and analytical ability.
  • Proficiency with software used by the department.
  • Typing: 55 WPM.
  • Skills testing as appropriate.

  • Preferred Qualifications:
  • Some College, Advanced education courses.
  • Primary Location: Washington,Seattle,Swedish Medical Center - First Hill 747 Broadway Scheduled Weekly Hours: 1 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri, Sat, Sun Working Hours Start: 7:30 AM Working Hours End: 4:00 PM Job Schedule: Per Diem Job Type: Standard Employee Status: Temporary Employee Group/Union Affiliation: Non-Union, Non-Exempt Job Level: Individual Contributor Job Category: Administration, Clerical and Support Services Department: Care Management Travel: Yes, 5 % of the Time Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

    External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

    Learn About Administration, Clerical & Support Services Careers

    Administration, Clerical & Support Services Careers

    From greeting callers and visitors and answering questions to coordinating schedules and arranging meetings, our administrative, clerical, and support teams consistently demonstrate extraordinary knowledge, skills, and abilities. They provide superior and culturally sensitive service to each other, our members, purchasers, contracted providers, and vendors.

    Our Events

    Connect with a member of the Kaiser Permanente team at an upcoming career or professional event. We look forward to seeing you!

    Join Kaiser Permanente's Talent Network

    Please fill out the fields below and click "Join Now" to receive information about opportunities that relate to your selections.

    Interested InSearch for a category and select one from the list of suggestions. Search for a location and select one from the list of suggestions. Finally, click “Add” to create your job alert.

    Interested in internships or early career opportunities? Click here to join our University Talent Network. Are you a Veteran? Click here to join our Military Talent Network.