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Administration, Clerical & Support

Provide Critical Support

Our company doesn't run without our administrative professionals. Come join a team where you will utilize your strengths and have the opportunity for personal growth, empowering you to realize your potential.

Care Coordinator Swedish Hospital (.5 Benefits)

Location: Seattle, WA Additional Locations:
Job Number: 753489 Date posted: 11/29/2018
Description:
Provides advanced administrative support, using Microsoft Office software to prepare correspondence, spreadsheets, reports and presentation material. Maintains staff calendars and department files. Reviews and handles mail; answers telephones. Participates in budgeting process. Handles confidential material.

Essential Responsibilities:

  • Maintains calendars, arranges appointments, meetings and travel itineraries.

  • Answers telephone inquiries, takes and relays messages and greets visitors. Screens telephone calls/visitors, refers to appropriate staff member. Explains departmental policies and procedures in response to inquiries. May provide information to top level management, Board Members and external customers or stakeholders.

  • Establishes/maintains complex departmental filing system including confidential departmental files and records. Sorts and routes department mail. Reviews/screens manager's mail, researches issues and provides recommendations. Operates a variety of office equipment. May place order for supplies and office equipment. Uses a variety of word processing software to type letters, reports, and presentation materials. May compose correspondence on own initiative for supervisor's review and some without review. May include confidential information. May perform desktop publishing.

  • Proofreads documents for typographical, spelling and content errors. Maintains established databases, generates routine reports from such data. May create spreadsheets/graphs using departmental information. May track/monitor budgets, post data to ledgers. Reconciles invoices and resolves discrepancies. Collects data with direction, formats ad hoc reports and produces variance reports. Coordinates and organizes departmental projects, some without direction, schedules complex meetings and prepares materials such as agendas, timelines, reports and presentations. Takes and produces minutes for manager's review.

  • Basic Qualifications:

    Experience

  • Minimum three (3) years of administrative or comparable experience.

  • Education

  • High School Diploma/GED.

  • License, Certification, Registration

  • N/A


  • Additional Requirements:

  • Writing and math skills.

  • Customer service and communication skills.

  • Initiative and analytical ability.

  • Proficiency with software used by the department.

  • Typing 55 WPM; skills testing as appropriate.


  • Preferred Qualifications:

  • Advanced education courses.
  • Primary Location: Washington,Seattle,Swedish Medical Center - First Hill 747 Broadway Scheduled Weekly Hours: 20 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri, Sat, Sun Working Hours Start: Varies Working Hours End: Varies Job Schedule: Part-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Non-Union, Non-Exempt Job Level: Individual Contributor Job Category: Administration, Clerical and Support Services Department: UR Discharge Planning Travel: Yes, 15 % of the Time Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

    External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

    About Administration, Clerical & Support Services Careers

    Administration, Clerical & Support Services Careers

    From greeting callers and visitors and answering questions to coordinating schedules and arranging meetings, our administrative, clerical, and support teams consistently demonstrate extraordinary knowledge, skills, and abilities. They provide superior and culturally sensitive service to each other, our members, purchasers, contracted providers, and vendors.

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