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Post-Award Grants & Accounting Senior Manager

Location Seattle, Washington Job Number 1080330 Date posted 06/14/2022
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Research Institute, a public interest organization embedded in one of the nation’s premiere integrated health systems. This Washington State-based position will collaborate with leading health scientists and administrative personnel to provide administrative management and direction for research that aims to improve the health, well-being, and health equity for our Kaiser Permanente members and all communities through collaborative research and evaluation. We’re looking for a dedicated and innovative leader who is excited to join a workforce that values diversity and working with people from a broad range of backgrounds. Essential responsibilities include strong management and leadership, communication and collaboration, regulatory compliance, and developing efficient systems.

Sr Manager of Post-Award Grants & Accounting is accountable for leading, directing and managing post-award grants team and associated research accounting function within the Financial Research Administration team. The Sr Manager oversees and directs post-award grant management, and related regulatory research compliance, as it applies to administering financial awards from federal, state, and other funding agencies, including foundations, and industries.Establishes work standards and service goals for the associated units. Accountable for the day-to-day direction and management of staff to assure requisite staff expertise and customer service goals are met. Informs, interprets, and/or seeks legal or financial expertise from Kaiser Foundation Research Institute (KFRI), as appropriate, regarding changes in organizational policies or federal, state, or local regulations. Collaborates closely with both external and internal audit requests and provides resources to Kaiser Permanente Washington (KPWA) and KFRI for the completion of the Uniform Guidance audit. Develops and provides post-award management performance metrics. Ensures the work of the unit is optimally streamlined and aligned with other operational and research units within KPWHRI and KFRI.  Serves as the liaison to KFRI and KPWA financial accounting to assure the establishment of effective and efficient communication and process interfaces. Seeks ways to build and maintain effective relationships within the region (e.g. KPWA), KFRI, scientific faculty and staff (e.g. research project managers), other collaborators within KPWHRI, and external funders as needed. Provides support to the Director of Finance and Post-Award and collaborates with the Director of Contracts, Grants, & Systems and Services, and the Pre-Award Grant manager. Serves as a member of the KPWHRI Operational Leadership Team (OLT).

Essential Responsibilities:

Leadership & Direction:

  • Provides leadership and operational direction for the post-award team and the Research Systems Process Analyst.

  • Develops unit goals and operational plans that are aligned with the missions and business goals of KFRI, KPWA, and KPWHRI.

  • Integrates the operations of the unit with the overall mission and scientific agenda of KPWHRI.

  • Participates in Operational Leadership Team meetings.

  • Actively engages in problem solving and decision-making for GCA issues.

  • Supports KPWHRI's mission and promotes KP values as well as fosters effective communication and problem solving.

  • Identifies issues and makes solution-based recommendations.  

  • Plays an active leadership role within GCA , FRA, and the Institute, by participating in various workgroups, committees, and process improvement initiatives.  

  • Promotes best practices across GCA, FRA, KPWA, and KFRI.

  • Performs ad-hoc work and/or provides emergency coverage for post-award and finance staff.  

  • Builds consensus and motivates others.

Administration & Management:

  • Provides day-to-day management and supervision of post-award staff and the Research Systems Process Analyst.  

  • Provides mentoring, guidance, and coaching staff within GCA.  

  • Provides direction for ongoing professional development, expertise, and skill building for the unit's staff.

  • Manages post-award resources in terms of FTE and required skills by hiring appropriate staff.

  • Oversees grant and contract management, project closeouts, monthly billing, and accounts receivable management.

  • Monitors and submits Federal Financial Reports, and Final Invention Statements for KPWA and KFRI awards.

  • Participates in internal and external financial and non-financial audits.  

  • Reviews and approves core expenditures, and FFATA reports.

  • Provides support to the Director of Finance and Post-Award, and the Director of Grants, Systems & Services, as needed.

Regulatory Compliance:

  • Monitors and ensures grant and contract management, billing, and closeouts are compliant and consistent with applicable federal, state, local regulations, as well as KP and KPWA policies and procedures.

  • Coordinates with KFRI and KPWA Accounting as necessary for completion of the Uniform Guidance audit.  

  • Oversees documentation of cost allocation questions and solutions to ensure policies and procedures are consistently interpreted.  

  • Develops and implements procedures and guidance for post-award, billing, and invoicing work.

Communication & Collaboration:

  • Maintains effective working relationship with KPWA personnel, KFRI departments, and with KPWHRI faculty, project managers, and other staff.  

  • Collaborates with KFRI, KPWA, and other KP regions to resolve issues that impact post-award management and billing.  

  • Serves as a resource to principal investigators, project managers, and other staff within GCA in post-award management.  

  • Meets regularly with representatives from KFRI to ensure that processes are in place and working as intended.  

  • Participates in various financial and non-financial workgroups with other KP regions.  

Process Improvement and Strategic Business Initiatives:

  • Applies Lean methods to improve or develop new processes in response to new regulations or the implementation of new systems.  

  • Directs post-award team efforts on an ongoing basis to develop and improve business processes using Lean improvement methodology.  

  • Works cross-functionally to support process improvement initiatives.  

  • Encourages staff to implement Lean methodology into their daily work.

Basic Qualifications:
  • Minimum five (5) years of supervisory or management experience, with progressive management and leadership experience of sponsored research grant management staff, in a research setting required;
  • Minimum five (5) years of direct experience in managing post-award accounting activities as an individual contributor.
  • Education
  • Bachelor's degree in accounting, finance, business or a related field.
  • License, Certification, Registration
  • N/A

  • Additional Requirements:
  • Knowledge of applicable federal and state regulations and laws (e.g. employment, sponsored government research, applicable OMB uniform guidance).
  • Strong analytical skills.
  • Familiarity with accounting methods that support external sponsored programs and awards.
  • Experience in general management, financial management, and project management.
  • Experience in developing and deploying new processes or standard work and developing and deploying training programs.
  • Ability to provide guidance and leadership to post-award staff
  • Ability to work effectively with investigators, administration and scientific staff.
  • Excellent communication (verbal and written), interpersonal and managerial skills.
  • Provide individual, team building and develop interpersonal skills.
  • Ability to identify and solve complex problems.
  • Demonstrated ability to effectively manage and oversee complex post-award management.
  • Demonstrated ability to effectively supervised and train staff.

  • Preferred Qualifications:
  • Experience managing sponsored research grants and contracts.
  • Master's degree in accounting or a related field.
  • Eligible for CPA certification or CPA license.
  • Proven outcomes in increasing engagement & productivity of staff and teams utilizing Lean methodology.
  • Advanced ability to motivate, engage and empower staff to improve their work processes and build new capacity and capabilities following Lean methodology.
  • Demonstrated experience with leading change, promoting innovation, engaging others, development of self and others, a focus on customer service and delivering quality results on time.
  • Excellent analytical skills, and the ability to implement and or oversee training for post-award grant management staff.
  • Primary Location: Washington,Seattle,Met Park East Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 12:01 AM Working Hours End: 11:59 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: NUE-WA-04|NUE|Non Union Employee Job Level: Manager with Direct Reports Department: Met Park East - Rsrch -Bid & Proposal Effrts - 1130 Travel: No Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.