Skip to main content

Project Manager Research II (KPWHRI)

Location Seattle, Washington Job Number 1067756 Date posted 05/09/2022
Submit Interest

Navigating the Hiring Process

We're here to support you!

Having trouble with your account or have questions on the hiring process?

Please visit the FAQ page on our website for assistance.

Need help with your computer and browser settings?

Please visit the Technical Information page for assistance or reach out to the web manager at

Do you need a reasonable accommodation due to a disability?

A reasonable accommodation is any modification or adjustment that enables you to fully participate in completing the following:

  • Online Submissions
  • Pre-Hire Assessments
  • Interview Process

Please submit your accommodation request and an HR Representative will contact you.

In collaboration with scientific leadership, oversees and implements research projects of medium to high complexity in a variety of health-related areas. Leads the project team and oversees the daily operational activities of the project, including hiring and supervising study staff, and managing participant recruitment/enrollment and data collection. Ensures compliance with grant/contract and regulatory requirements. Provides input on study design. Develops study materials and Institutional Review Board (IRB) applications. May participate in study analyses, quality assurance, and data interpretation. Communicates with Principal Investigator (PI) regarding progress of research. Manages administrative resources by conducting long-range project planning and developing and managing project budgets. Meets quality standards and deliverable requirements during all phases of the research project life cycle from research application development to project closeout.

Essential Responsibilities:

Project Planning, Implementation & Quality Assurance:

  • Create and maintain timelines, ensuring adherence to milestones, prioritizing study tasks, and reviewing progress

  • Plan/facilitate meetings (internally multi-site) and develop content (agendas/minutes)

  • Develop study materials, recruitment procedures, data collection instruments and tracking systems

  • Oversee recruitment data collection

  • Develop/implement data quality procedures

  • Liaise across organizational departments, facilitating coordinated strategies to effectively implement research protocols

  • Create/maintain operational documentation

  • Problem-solve on recruitment/retention, quality assurance, and resource allocation issues

  • Continuously identify/implement process improvements to enhance team functioning

  • Champion key technical/operational needs to management

  • May develop/maintain virtual sites or collaboration tools for multi-site content and data sharing

Communication, Supervision Leadership:

  • Hire, train, and supervise project staff

  • Mentor staff as appropriate

  • Facilitate effective communication among study personnel, collaborators, and consultants

  • Facilitate review and approval of contracts with outside vendors and independent contractors

  • Develop and maintain project communication platforms such as newsletters or websites

  • Serve as an active member of the unit and KPWHRI by participating in workgroups improvement initiatives

  • Share best practices across the unit

Budget Management:

  • Develop and manage study budgets of medium complexity

  • Identify/forecast personnel and other resource requirements (including long-range forecasting across multiple budget years)

  • Participate in priority setting and resource allocation decisions, and take actions to meet resource needs

  • Coordinate and/or approve labor distribution for staff charging effort to projects

  • Assure timely submission of budget related items for grant and contract applications

  • Approve and reconcile project-related budget expenditures

  • Forecast expenditures, monitor spending, and identify discrepancies using available financial tools

  • Anticipate budget variances and independently implement corrective measures when indicated

Funding Regulatory Compliance:

  • Prepare IRB applications, modifications, and annual continuation reports

  • Ensure compliance with IRB and HIPAA regulations

  • Ensure adherence to federal or other agency requirements

  • Prepare and maintain Data Use Agreements and other data compliance documentation

  • May monitor subcontracts to ensure compliance, under direction of PI

  • May manage multi-site IRB approval where KPWHRI is the IRB of record for multiple sites

  • In collaboration with PI, prepare and submit study progress reports as needed

Science Analysis/Research Collaboration:

  • Assist in development, preparation and timely submission of new research proposals

  • Independently prepare sections of new research proposals as appropriate

  • As project needs dictate, conduct analysis and interpretation of data

  • Contribute to the dissemination of research findings through collaboration on papers and presentations

  • Interact with programmers and collaborate on the development of plans for analysis and ongoing programming activities

Basic Qualifications:



  • Minimum three (3) years of direct or matrix supervisory experience.

  • Minimum five (5) years of experience managing sponsored research projects, including multi-site or complex studies with progressively increasing level of responsibility, or a commensurate combination of education and experience.



  • Bachelors degree.


License, Certification, Registration

  • N/A


Additional Requirements:

  • Excellent communication, interpersonal, and written skills with ability to relate to diverse multidisciplinary teams of scientists, analysts, clinicians and project staff.

  • Strong organizational and project management skills.

  • Strong supervisory skills.

  • Demonstrated knowledge of research design and methodology.

  • Specific knowledge of federal reporting requirements.

  • Strong grounding in budget development and management.

  • Relevant computer proficiency.

  • Ability to work independently.

  • Demonstrated ability to implement research protocols.


Preferred Qualifications:

  • Three (3) years of direct supervisory experience.

  • Six (6) years of experience managing sponsored research projects, including multi-site or complex studies with progressively increasing level of responsibility, or a commensurate combination of education and experience.

  • Experience working as a project coordinator in a university or grant-funded nonprofit.

  • Bachelors degree or higher in health sciences or health-related discipline.

  • A range of quantitative and qualitative skills including familiarity with basic statistical methods.

  • Thorough knowledge of health care or biomedical research design and methodology.

  • Demonstrated ability to manage complex research studies.

  • Expertise in relevant area of specialization (e.g. survey methodology, clinical trials, etc.)

Primary Location: Washington,Seattle,Met Park East Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 08:00 AM Working Hours End: 05:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: NUE-WA-04|NUE|Non Union Employee Job Level: Individual Contributor Department: Met Park East - Research Administration - 1130 Travel: Yes, 5 % of the Time Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.