Research Project Manager II
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Project Planning, Implementation & Quality Assurance:
- Create and maintain timelines, ensuring adherence to milestones, prioritizing study tasks, and reviewing progress
- Plan/facilitate meetings (internally multi-site) and develop content (agendas/minutes)
- Develop study materials, recruitment procedures, data collection instruments and tracking systems
- Oversee recruitment data collection
- Develop/implement data quality procedures
- Liaise across organizational departments, facilitating coordinated strategies to effectively implement research protocols
- Create/maintain operational documentation
- Problem-solve on recruitment/retention, quality assurance, and resource allocation issues
- Continuously identify/implement process improvements to enhance team functioning
- Champion key technical/operational needs to management
- May develop/maintain virtual sites or collaboration tools for multi-site content and data sharing
Communication, Supervision Leadership:
- Hire, train, and supervise project staff
- Mentor staff as appropriate
- Facilitate effective communication among study personnel, collaborators, and consultants
- Facilitate review and approval of contracts with outside vendors and independent contractors
- Develop and maintain project communication platforms such as newsletters or websites
- Serve as an active member of the unit and KPWHRI by participating in workgroups improvement initiatives
- Share best practices across the unit
- Develop and manage study budgets of medium complexity
- Identify/forecast personnel and other resource requirements (including long-range forecasting across multiple budget years)
- Participate in priority setting and resource allocation decisions, and take actions to meet resource needs
- Coordinate and/or approve labor distribution for staff charging effort to projects
- Assure timely submission of budget related items for grant and contract applications
- Approve and reconcile project-related budget expenditures
- Forecast expenditures, monitor spending, and identify discrepancies using available financial tools
- Anticipate budget variances and independently implement corrective measures when indicated
Funding Regulatory Compliance:
- Prepare IRB applications, modifications, and annual continuation reports
- Ensure compliance with IRB and HIPAA regulations
- Ensure adherence to federal or other agency requirements
- Prepare and maintain Data Use Agreements and other data compliance documentation
- May monitor subcontracts to ensure compliance, under direction of PI
- May manage multi-site IRB approval where KPWHRI is the IRB of record for multiple sites
- In collaboration with PI, prepare and submit study progress reports as needed
Science Analysis/Research Collaboration:
- Assist in development, preparation and timely submission of new research proposals
- Independently prepare sections of new research proposals as appropriate
- As project needs dictate, conduct analysis and interpretation of data
- Contribute to the dissemination of research findings through collaboration on papers and presentations
- Interact with programmers and collaborate on the development of plans for analysis and ongoing programming activities
- Minimum three (3) years of direct or matrix supervisory experience.
- Minimum five (5) years of experience managing sponsored research projects, including multi-site or complex studies with progressively increasing level of responsibility, or a commensurate combination of education and experience.
- Bachelors degree.
- Excellent communication, interpersonal, and written skills with ability to relate to diverse multidisciplinary teams of scientists, analysts, clinicians and project staff.
- Strong organizational and project management skills.
- Strong supervisory skills.
- Demonstrated knowledge of research design and methodology.
- Specific knowledge of federal reporting requirements.
- Strong grounding in budget development and management.
- Relevant computer proficiency.
- Ability to work independently.
- Demonstrated ability to implement research protocols.
- Three (3) years of direct supervisory experience.
- Six (6) years of experience managing sponsored research projects, including multi-site or complex studies with progressively increasing level of responsibility, or a commensurate combination of education and experience.
- Experience working as a project coordinator in a university or grant-funded nonprofit.
- Bachelors degree or higher in health sciences or health-related discipline.
- A range of quantitative and qualitative skills including familiarity with basic statistical methods.
- Thorough knowledge of health care or biomedical research design and methodology.
- Demonstrated ability to manage complex research studies.
- Expertise in relevant area of specialization (e.g. survey methodology, clinical trials, etc.)
External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.