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Kaiser Permanente Careers

Research & Development

Innovation in Practice

Operating one of the industry’s largest and most respected research programs, Kaiser Permanente employs nearly 1,800 research experts at 9 specialized centers across the country. With a research budget of $221 million and more than 2,500 studies and clinical trials underway at any given time, this is a place where you can have a profound impact on the future of health.

Research Support Specialist I (KPWHRI) Seattle, WA

Location: Seattle, WA Additional Locations:
Job Number: 799561 Date posted: 06/03/2019
Description:
**ENJOY HELPING OTHERS AND LEARNING SOMETHING NEW EVERYDAY? WANT TO WORK IN A FAST-PACED, ENVIRONMENT WITH PEOPLE TO TURN INNOVATIVE IDEAS INTO BETTER HEALTHCARE FOR EVERYONE? THEN COME JOIN OUR ADMINISTRATIVE SUPPORT TEAM! THE RESEARCH SUPPORT SPECIALIST I (RSSI) PROVIDES ADMINISTRATIVE HELP TO RESEARCH FACULTY AND STAFF WITHIN KAISER PERMANENTE WA RESEARCH INSTITUTE, A NATIONAL LEADER IN HEALTHCARE RESEARCH. THE RSSI WILL BE ORGANIZED, DETAIL-ORIENTED, PRIORITIZE MULTIPLE TASKS TO MEET DEADLINES, HAVE EXCELLENT COMMUNICATION SKILLS (WRITTEN AND ORAL) AND EXPERIENCE WORKING WITH SEVERAL CUSTOMERS AT THE SAME TIME. WORK INCLUDES RECONCILING EXPENSES, SCHEDULING MEETINGS AND ORGANIZING SPECIAL PROJECTS. THE RSSI ALSO USES MS OFFICE AND VISUAL PROGRAMS TO PREPARE RESEARCH MANUSCRIPTS, COMPILE GRANT APPLICATIONS AND PRESENTATION MATERIALS INCLUDING GRAPHICS AND SPREADSHEETS.
PLEASE COMPLETE THE ONLINE APPLICATION AND UPLOAD A RESUME AND COVER LETTER.
SALARY: BOE; RANGE $23-24.50/HOUR

Under the supervision of the Research Administrative Supervisor, provides specialized administrative support to research faculty and staff. Performs a variety of complex administrative duties throughout the continuum of the research project lifecycle, with a focus on grant application development and supporting the dissemination of results. Supports special projects and events as assigned. Work is highly deadline driven and at times confidential in nature. Normally receives general direction but works independently on assignments that are moderately complex in nature; expected to meet deadlines and apply judgment within established guidelines and procedures related to department and research study regulations. This is a fully proficient administrative support person, typically requiring a minimum of one year of related experience. A six month training period is expected.

Essential Responsibilities:
  • Research Administrative Support: a) Performs specialized coding, documentation, and other accounting functions for processing of grant expenses and expense reimbursements according to federal regulations and Kaiser Foundation Health Plan of Washington policies.b) Coordinates schedules, manages calendars, and arranges appointments, meetings, and travel itineraries in compliance with federal regulations. c) Utilizes Lawson and other databases to track financial information. d) Establishes, maintains, processes, and updates files, records, certificates, and/or other documents to meet internal and external audit requirements. e) Researches and orders office supplies. f) Operates a variety of office equipment.
  • Scientific Support: a) Assists faculty with meeting funding agency requirements for grant submissions. Completes grant application forms. Reviews grant applications for accuracy. Formats manuscripts to meet journal requirements. Create figures and tables using research project data. Creates research project documents according to grant and IRB guidelines. b) Utilizes computer software programs (EndNote, Acrobat Professional, and Microsoft Office, etc.) on a daily basis.
  • Communication, Process Improvement: a) May participate in institute wide committees and workgroups and administrative responsibilities (e.g. SharePoint site, Seminar support) b) Actively participates in RSS unit (attend and actively engage in unit meetings)c) Establishes a self-management system to meet deadlines and accuracy expectations for documents and emails. d) Creates desk manual to document work processes particular to the position to ease transitions in staffing and out of office coverage. Documents policies and procedures for own learnings
  • Training, Oversight, Mentoring: a) May provide training and orientation to newly hired Research Support Specialists.

  • Basic Qualifications:

    Experience

  • Minimum one (1) year of administrative/receptionist experience (or comparable).

  • Education

  • High School Diploma/GED.

  • License, Certification, Registration

  • N/A


  • Additional Requirements:

  • Manage complex workload.

  • Ability to understand and follow specific instructions and procedures.

  • Operate basic office equipment.

  • Communicate effectively, orally and in writing.

  • MS Office.

  • Records maintenance skills.

  • Ability to rapidly learn new software and procedures.

  • Arithmentic, reading, writing skills.


  • Preferred Qualifications:

  • Three (3) years of administrative support experience.

  • Some college level general studies courses.
  • Primary Location: Washington,Seattle,Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 8:00 AM Working Hours End: 4:30 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Non-Union, Non-Exempt Job Level: Individual Contributor Job Category: Research and Development Department: KPWHRI Travel: No Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

    External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

    About Research & Development Careers

    Careers in Research & Development

    Recognized worldwide for their scientific expertise, our researchers collect data on topics including cardiovascular disease, diabetes, mental health, and drug safety — just to name a few.

    In addition to studies centered at these facilities, our physicians and researchers conduct clinical trials of new drugs, medical devices, and other therapies through several organized centers and independently at single sites. Put together, Kaiser Permanente's research centers and scientists comprise one of the largest and most comprehensive nonacademic research programs in the United States.

    As a member of this team, you'll engage in meaningful work that has the power to affect outcomes and improve global health. Focused on areas like public-sector health services, epidemiology, and behavioral and clinical research, the work you do will ultimately allow us to improve the cost effectiveness and quality of the care we deliver — all while saving lives.

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