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Specialist Contract I (GHRI)

Primary Location Seattle, Washington Job Number 1117532 Date posted 10/05/2022
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The Contract Specialist I serves as a valued member of a team of contract professionals as the single point of contact. Drafts agreements and associated documents for processing and review by contract officers. Reviews incoming agreements for issues and provides feedback to contract officers. Completes simple agreement negotiations with other institutions under the guidance of contract officers. Prepares and processes standard amendment/modifications. Maintains databases, runs reports and updates dashboards.

Essential Responsibilities:

  • Prepares contractual documents for execution within required timelines, utilizing standard templates and standard contract work processes

  • Receives and processes all incoming/outgoing awards for the institute utilizing the Agreements Tracker. Sends contract intake form to project teams to enter project information. Print and file intake form with contract.

  • Acts as the single point of contact for all contract activities. Runs reports as requested and monitors grants mailbox for grants and contracts.

  • Receive, review, negotiate and process standard contract modifications. Prepares modifications at the request of appropriate Grant Manager, checks for accuracy and forwards to appropriate agency for review and consideration.

  • Updates Agreement Tracking database, and uploads fully executed documents to Kwikwork.

  • Basic Qualifications:


  • Minimum one (1) year of experience creating and tracking documents, managing filing systems.

  • Education

  • Bachelor's degree OR a minimum four (4) years of experience in a directly related field.

  • High School Diploma OR General Education Development (GED) is required.

  • License, Certification, Registration

  • N/A

  • Additional Requirements:

  • N/A

  • Preferred Qualifications:

  • One (1) year of experience with databases and data entry.

  • Experience drafting legal documents.

  • Microsoft Office Package.

  • Attention to detail.

  • Ability to problem solve.

  • Strong communication skills

  • Accounting knowledge.

  • Basic knowledge of NIH and/or Federal law rule and regulation as they pertain to research administration. 
  • Primary Location: Washington,Seattle,Met Park East Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 08:00 AM Working Hours End: 05:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: NUE-WA-04|NUE|Non Union Employee Job Level: Individual Contributor Department: Met Park East - Rsrch -Bid & Proposal Effrts - 1130 Pay Range: $61700 - $79750 / year Travel: Yes, 5 % of the Time At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.

    Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.