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Specialist Research Support II

Location Seattle, Washington Job Number 1049290 Date posted 03/22/2022
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Description:

Do you have admin experience and find you enjoy helping others and learning something new every day? Want to work in a fast-paced, environment with people who turn innovative ideas into better health care for everyone? Then join our team! The research support specialist II (RSSII) supports faculty and staff within Kaiser Permanente WA Research Institute. The RSSII will use their prior experience to balance a complex work load and meet demanding service expectations to be a problem solver, detail-oriented, have excellent communication skills and work independently. Work includes communicating with collaborators, tracking multiple scheduling requests and deliverables, reconciling expenses, and organizing special projects. You will use MS Office and visual programs to prepare manuscripts, compile grant applications and presentations including graphics and spreadsheets.



Please complete the online application and upload a resume and cover letter.






Under the supervision of the Research Administrative Supervisor or Manager, provides specialized administrative support to research faculty and staff. With little instruction and using knowledge of Kaiser Foundation Health Plan of Washington and grant funder policies, analyzes problems, determines approach, and completes new assignments. This position requires the use of judgment in non-routine matters and is expected to take on complex or non-standard tasks. The ability to balance a complex workload while maintaining service commitments is required.  Work is highly deadline driven and at times confidential in nature. This position is distinguished from a Research Support Specialist I by the higher level knowledge of departmental and research information and by the independent management of a complex workload and distinguished from a Research Support Specialist III by the lesser degree of leadership required.




Essential Responsibilities:


Scientific Support:




  • a) Performs all duties of a Research Support Specialist I, plus manages a workload consisting of complex grant submissions and/or completing simultaneous grant submissions. Independently works to assist faculty with meeting funding agency requirements for grant submissions; to utilize EndNote, Acrobat Professional, and Microsoft Office software on a daily basis. Demonstrates advanced troubleshooting. b) Utilizes and troubleshoots computer software programs (EndNote, Acrobat Professional, and Microsoft Office, etc.) on a daily basis. c) Uses knowledge of funding agencies and requirements to coach staff in contract and grant submissions.



Research Administrative Support:




  • a) Performs all duties of a Research Support Specialist I, plus independently performs specialized coding, documentation, and other accounting functions for processing of grant expenses and expense reimbursements according to federal regulations and Kaiser Foundation Health Plan of Washington policies. b) Independently coordinates and maintains numerous schedules; arranges and supports meetings and conferences between multiple collaborative research sites; makes travel and lodging arrangements through various travel vendors and in compliance with federal regulations. c) Performs a range of support activities; may serve as a liaison with other departments, research collaborators, or vendors on administrative and/or operational matters in accordance with research policies. d) As pertains to research projects directly supported, analyzes administrative problems, determines approach, and completes new assignments with little instruction.

  • Training, Oversight, Mentoring: a) Provides training and orientation to newly hired Research Support Specialists.   b) Provides informal peer support. c) Offers coaching opportunities.



Communication, Process Improvement:




  • a) Participates in unit and institute wide meetings, committees, and workgroups. b) Participates as part of the RSS unit by identifying and communicating problems and proposing best practices for daily work. Shares learnings and facilitates discussions. c) Participates in process improvement efforts. d) Maintains desk manual to document policies and procedures for own learnings and work processes particular to the position to ease transitions in staffing and out of office coverage.


Basic Qualifications:

 


Experience



  • Minimum one (1) year of experience providing research support OR three (3) years of experience providing administrative support. Intern or volunteer experience may be considered.

     



Education



  • High School Diploma OR General Education Development (GED) required.

     



License, Certification, Registration



  • N/A

     



Additional Requirements:



  • Balance competing timelines.

  • Problem solving, initiative, and troubleshooting.

  • All skills of a Research Support Specialist I position.

     



Preferred Qualifications:



  • Two (2) years of experience providing research support.


Primary Location: Washington,Seattle,Met Park East Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 08:00 AM Working Hours End: 05:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: NUE-WA-04|NUE|Non Union Employee Job Level: Individual Contributor Department: Met Park East - Research Administration - 1130 Travel: No Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.