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Supervisor Research Administration

Location Seattle, Washington Job Number 1062924 Date posted 04/21/2022
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This position represents 2 openings.

Are you looking to move into supervision? We are looking for a supervisor in our research administration unit that will directly supervise 6-10 admin staff’s daily work and development in 1:1 and group settings. Additionally, you will provide administrative support to a portfolio of researchers and projects. In close collaboration with the manager and another research supervisor, you will help guide the full team of 25 admin staff on process improvements and anticipated changes. Administrative responsibilities include tracking multiple timelines and deliverables, organizing meetings and special projects, and supporting manuscript and grant submissions. Candidates who represent diverse experiences and enjoy working collaboratively with colleagues from a wide range of backgrounds are encouraged to apply. 

Under the direction of the Manager, Research Administration, provides direct supervision, training, and professional development for research administration staff. Supports a culture of excellent service and staff engagement within the unit by providing training, guidance, counseling, recognition, and support in both one-on-one and group settings. Provides input to Manager, Research Administration on resource allocation decisions to ensure high quality administrative support that is aligned with the scientific, operational and strategic goals of Kaiser Permanente Washington Health Research Institute (KPWHRI). Conducts process improvement and change management work within the research administration unit. Responsible for daily activities and resolution of routine problems with assigned employees.

Essential Responsibilities:

  • Independently supervises daily work of research administration staff with hire, fire, training, and performance management responsibility.

  • Develops and oversees standard work for the unit through the maintenance of  job breakdowns, job aids, and training tools and ensures alignment with federal and Kaiser Permanente policies.

  • Collaborates across units to maintain cross-functional instructional/training materials.

  • Conducts investigation and problem-solving activities in research administration areas.

  • Initiates within-unit process improvement activities and participates in cross-functional process improvement work, ensuring appropriate analysis on the impact of changes to research administration processes and procedures. Advocates for research administration unit in process improvement work.

  • Develops communication plans for changes and utilizes established change management protocols in consultation with Manager, Research Administration.

  • Maintains staffing projections, makes real-time adjustments to staffing plans and forecasts staffing needs.

  • Assures consistent research administration support during periods of staff absence.

  • Provides input to Manager, Research Administration on guidelines for research administration staffing allocation.

  • Provides front line research support to scientific staff and complex projects, including supporting the most complicated grant submissions.

Basic Qualifications:



  • Minimum six (6) years of administrative support experience with at least three (3) years in a health care setting, sponsored research or academic environment.

  • Minimum two (2) years of supervisory, lead or matrixed supervisory experience.



  • Bachelors degree OR a minimum four (4) years of experience in a directly related field.

  • High School Diploma OR General Education Development (GED) is required.


License, Certification, Registration

  • N/A


Additional Requirements:

  • Intermediate work experience that includes complex project planning and allocation of resources.

  • Intermediate proficiency in MS Office programs and other standard business programs (such as Adobe) and virtual collaboration platforms.

  • Advanced independent judgment and excellent interpersonal communication skills using diplomacy and tact.

  • Advanced in knowledge of best practices and tools to support scientific work across funder requirements and dissemination mechanisms.

  • Intermediate experience with financial platforms and accounting principles.

  • Intermediate initiative and analytical ability to research and prepare reports using a variety of software and spreadsheet applications.


Preferred Qualifications:

  • Four (4) years of supervisory, lead or matrixed supervisory experience.

Primary Location: Washington,Seattle,Met Park East Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 08:00 AM Working Hours End: 05:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: NUE-WA-04|NUE|Non Union Employee Job Level: Team Leader/Supervisor Department: Met Park East - Research Administration - 1130 Travel: No Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.