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Facilities Services & Materials Management

Ensuring Each Facility's Aesthetic and Success

From maintaining the aesthetic appearance of our grounds to driving environmental services at our facilities to managing product inventory and distribution, our facilities services and materials management team members are vital to the daily upkeep of our medical centers and business facilities.

Inventory Management Associate - Surgery

Location: Wailuku, HI Additional Locations:
Job Number: 809201 Date posted: 07/18/2019

Performs inventory management responsibilities including ordering, receiving, and distributing of medical and non-medical supplies and equipment for department. Coordinates repair of equipment and instruments and tracks inventory and equipment sent out of department. Purchases items, materials or services of non-technical, technical, or specialized nature specifically for use in surgery. Monitors status of items on back order. Notifies appropriate staff and researches possible substitute products. Negotiates and collaborates with vendors, internal customers and departments.

Essential Responsibilities:

  • Coordinates with director of surgical specialties to ensure proper inventory levels maintained at all times. Keeps management informed of problem areas and takes constructive corrective action.

  • Gathers, computes, compiles, codes and reports data and information for variety of purchase orders and routine special or statistical reports or studies. Provides information, projections and recommendations for purchase standardization, quality, amounts or equivalency.

  • Performs cycle counting by counting and verifying inventory stock.

  • Resolves daily discrepancies on medical supply orders. Seeks approval for overshipments to save expense of returning items. Contacts vendors regarding return for credit. Contacts vendors regarding outstanding purchase orders. Informs staff of status. Sources substitute items if needed immediately by requesting department.

  • Receives and verifies accuracy of orders received. Enters information into database for receiving department, and provides direction to finalize transactions. Inspects items for visible damage. Returns incomplete, incorrect, or damaged orders. Follows-up with vendor to assure returned items are replaced.

  • Distributes items as appropriate. Performs follow-ups and expediting activities necessary to ensure proper delivery schedules.

  • Receives and stores equipment deemed recyclable/reusable for future use. Inputs equipment and disposition data into computer. Distributes same as requested.

  • Edits requisitions and confers with requesting surgical specialty regarding requirements, specifications, quantity and quality of merchandise, and delivery schedules. Places orders with wholesaler/vendor and/or sales representative.

  • Negotiates with suppliers adjustments involving replacement of supplies not conforming to purchase specifications, return of supplies declared as surplus, out-of-date, withdrawn or static and ensures appropriate credit is received.

  • Works directly with vendors, requesting departments and Accounts Payable to resolve issues pertaining to vendor invoice report, duplicate billing, short ships, over billing and merchandise not listed. Requests proof of delivery documents. Enters correct information and adjustments into database for balancing. Contacts Accounts Payable for adjusting orders for re-voucher.

  • Expedites calling in urgent non-stock medical supply orders on daily basis. Notifies staff of status. Completes non-stock requisitions and blue cards with full information. Completes urgent flyers for warehouse to receive on specific date. Accepts urgent stock orders from staff, and enters information into database.

  • Solicits and analyzes quotations for new, stock, and non-standard items and ensures purchases comply with government regulations, accepted trade practices, and medical care standards acceptable to ordering department or unit.

  • Relieves other buyers of department responsibilities as needed.

  • Basic Qualifications:


  • Minimum (1) one year of experience in inventory management or related experience.

  • Education

  • High school diploma or GED.

  • License, Certification, Registration

  • N/A. 

  • Additional Requirements:

  • Demonstrated knowledge of and skill in oral communication, customer service, multi-tasking (ordering, checking, resolving rushes), decision making, influence (negotiation), problem solving (analysis), teamwork, and written communication.

  • Demonstrated knowledge of and skill in word processing, spreadsheet, and database PC applications.

  • Preferred Qualifications:

  • Minimum two (2) years of experience in inventory management or related experience.

  • Experience in hospital inventory management.

  • Training specific to hospital inventory control or supply management.

  • Demonstrated knowledge of medical terminology.
  • Primary Location: Hawaii,Wailuku,Memorial - Kahului Tower 221 Mahalani St. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri, Sat, Sun Working Hours Start: Varies Working Hours End: Varies Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: UNAC - All Other Areas Job Level: Entry Level Job Category: Materials Management Department: Centeral Supply Travel: No Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

    External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

    About Facilities Services & Materials Management Careers

    Facilities Services & Materials Management Careers

    Handling the administration of all activities concerned with the ordering, storage, and movement of materials — as well as assessing, maintaining, and improving the upkeep and appearance of our facilities — as a member of this team you'll help everything look and run its best inside and outside our 600+ locations. Working in building management, maintenance, sourcing, purchasing, environmental services, and more, you'll play a vital role in ensuring the success of our organization.

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