Appointment Clerk

This position provides high-level member assistance as first critical contact by appropriately scheduling appointments through complex appointment making applications, transferring calls appropriately, composing messages and providing general information.

• Operates in a high volume, highly structured environment by responding to incoming calls, applying critical thinking to complex guidelines, and using multiple call center specific systems.


• Determines the type of appointment requested or needed, reviews scheduling mix of various physicians/providers, and then makes appointment following appropriate guidelines.


• Prioritizes member needs and offers alternatives to members when appropriate.


• Utilizes superior customer service skills to provide service to members when diffusing difficult member encounters.


• Uses tact and diplomacy in handling difficult interactions with members.


• Determines if calls are urgent or emergent by listening to the member, and following established guidelines, and then transferring the call to a Registered Nurse when appropriate.


• Composes messages for physician/providers, Registered Nurses or other medical staff based on members requests.


• Responds in a courteous and professional manner to general questions, using on-line databases to provide information to any member or other personnel calling the center.


• Identifies ways to improve quality of service to members and recommends steps used to accomplish these changes.


• Must perform all of the above duties while meeting established standards of performance for quality and productivity.


• Performs other clerical duties as assigned.


• Promotes, ensures, and improves customer service to internal/external customers by demonstrating skills which are consistent with the organizations philosophy of providing extraordinary customer relations and quality service.


• Performs other related duties as required.