Research Contracts & Grants Administrator

Responsible for managing the administrative aspects for a portion of all the contracts and grants managed through KFRI (Kaiser Foundation Research Institue) for all regions. This position is also responsible for miscellaneous administrative, and tasks related to the general management of KFRI.

• Reviews and processes funding applications (federal and non-federal) for Northern California, including submissions to federal agencies, various universities, pharmaceutical companies, and foundations. Reviews and processes applications for federal funding for all research projects throughout KP to ensure budget accuracy, completeness and compliance with federal requirements (including human subject review). Reviews financial terms and conditions for subcontract agreements between KP and external research sponsors.


• Ensures appropriate information, reports, and compliance documentation are provided to meet government and funding agency requirements and needs. Supervises preparation and reviews monthly invoices, summary financial reports, and other reports required by funding agencies according to sponsor requirements. Monitors research accounts to prevent over expenditure.


• Responds to requests for information, provides consulting assistance and interacts regularly with physicians, investigators, research staff and leaders of funding agencies. Represents KP in responding promptly to inquiries from federal contracts and grants officers, provides information (budget clarification and justifications) and documentation to meet their needs and federal requirements.


• Maintains a strong working relationship with Northern California general accounting, other regional departments and other Regions research staffs. Responsible for monthly production of the department operating statement and adhoc management reports. Manages accounts receivables and cash flow for all regions when related to federal projects. Tracks payments and follows up on unpaid invoices. Manages accounts receivable and accounts payable for most Northern California research projects. Provides input to the development of departmental policies and procedures. Uses the department software application to monitor Program wide research accounts and to develop custom reports for providing information to management and customers.


• Kaiser Permanente conducts compensation reviews of positions on a routine basis. At any time, Kaiser Permanente reserves the right to reevaluate and change job descriptions, or to change such positions from salaried to hourly pay status. Such changes are generally implemented only after notice is given to affected employees.