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Operations Coordinator IV

Primary Location Ontario, California Facility Name Ontario - Vineyard Medical Center - H Schedule Full-time Shift Day Salary $31.73 - $41.03 / hour

Job Number 1383991 Date posted 09/22/2025

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Job Summary:

Supports strategic business planning and development by planning and scheduling the gathering of data to achieve business objectives and informing key business decisions. Contributes to project execution and management by collaborating with stakeholders across teams and tracking, reporting, and coordinating multiple project-related activities to independently ensure expectations are met. Contributes to monitoring and improving existing processes by performing routine processes with general supervision and following defined requirements and accountable for achieving expected results for the customer. Supports legal, regulatory, and compliance adherence by leveraging advanced knowledge to ensure that others are provided with information on new or updated organizational and departmental policies, guidelines, and procedures. Contributes to developing policies and procedures by recommending policy updates based on synthesis of analyses pertaining to applicable functions and scope. Supports training by independently developing training requirements to ensure compliance with regulatory and internal standards.

Essential Responsibilities:

Pursues effective relationships across teams and/or the organization to obtain and share resources, information, and advice with coworkers and members. Listens to, addresses, and seeks performance feedback; acts as a mentor for less experienced team members. Pursues self-development; creates plans to capitalize on strengths and develop weaknesses; reviews others work to help them learn. Adapts to and learns from change, challenges, and feedback; demonstrates flexibility in work; helps others adapt to non-routine situations. Identifies and responds to the needs of others to support the execution of varied work processes.

Works within established procedures and practices to complete routine work assignments autonomously; follows instructions to complete novel or varied tasks. Collaborates with others to identify and implement appropriate solutions for routine and non-routine issues; escalates high-priority issues or risks; monitors progress and results. Supports the development of work plans to meet established priorities, deadlines, and expectations. Identifies, speaks up, and implements ways to address improvement opportunities within and across teams.

Supports strategic business planning and development by: planning and scheduling the gathering, collating, and analyzing of data via interviews, surveys, focus groups, and databases for the purposes of defining initiatives to achieve business objectives, which may include: writing grant proposals and conducting and publishing research, and informing key business decisions; independently documenting project inputs, requirements, and potential risks in strategic business objectives and outcomes; and collaborating across teams to align on routine and unique project deliverables and timelines.

Supports legal, regulatory, and compliance adherence by: leveraging advanced knowledge to ensure that others (e.g., clinicians, staff) with information on new or updated organizational and departmental policies, guidelines, procedures, which may include: conducting bill/claim audits, assessing policy/procedure violations to claims, recording audit findings; and executing project related work in accordance with established federal, state, and local policies, guidelines, procedures, laws, regulations (e.g., federal, state and contractual leaves of absence, Americans with Disabilities Act Amendments Act, Workers compensation, and Return to Work issues to employees and managers), and within established service expectations .

Contributes to efforts to develop policies and procedures by: recommending policy updates based on synthesis of analyses pertaining to applicable functions and scope so that they reflect best practice, quality, and adhere to regulatory requirements, independently; and independently writing internal, function-level policies that adhere to departmental, organizational, and industry guidelines, and standards.

Supports training by: independently developing training requirements to ensure compliance with regulatory and internal standards; independently executing the delivery of training programs to stakeholders; and developing standard and non-standard project-based training curriculum for a wide variety of operations related activities.

Minimum Qualifications:

Minimum two (2) years of experience in Business/Business Administration, Healthcare/ Healthcare Administration, or a directly related field.

High School Diploma or GED, or equivalent AND minimum three (3) years of experience working in a corporate or business office environment OR Minimum four (4) years of experience working in a corporate or business office environment.

Additional Requirements:

Knowledge, Skills, and Abilities (KSAs): Systems Thinking; Business Acumen; Business Documentation; Business Planning; Business Process Improvement; Operations Management

Preferred Qualifications:

One (1) year of experience in project management.
One (1) year of experience with employee benefits.

Primary Location: California,Ontario,Ontario - Vineyard Medical Center - H Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 08:00 AM Working Hours End: 04:30 PM Job Schedule: Full-time Job Type: Standard Worker Location: Onsite Employee Status: Regular Employee Group/Union Affiliation: NUE-SCAL-01|NUE|Non Union Employee Job Level: Individual Contributor Department: Ontario Hospital - Admitting - 0801 Pay Range: $31.73 - $41.03 / hour Kaiser Permanente is committed to pay equity and transparency. The posted pay range is based on possible base salaries for the role and does not include the value of our total rewards package. Actual pay determined at offer will be based on years of relevant work experience, education, certifications, skills and geographic location along with a review of current employees in similar roles to ensure that pay equity is achieved and maintained across Kaiser Permanente. Travel: Yes, 20 % of the Time

Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.

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