1099 Reporting and Accounts Payable Analyst III

The 1099 Reporting and Accounts Payable Analyst is responsible for overseeing the accurate and timely processing of 1099 per the IRS timelines, as well as managing all aspects of IRS 1099 reporting i.e. corrections, filing, etc. This role ensures compliance with federal tax regulations, working with Vendor Maintenance to correct and update withholding

The 1099 Reporting and Accounts Payable Analyst will:

Review account payable transactions to identify vendors requiring 1099 reporting.

Prepare, reconcile, and file annual 1099 forms with the IRS, ensuring compliance with all relevant deadlines and regulations.

Distribute 1099 forms to vendors and respond to vendor inquiries regarding 1099s.

Stay current on IRS rules and guidelines related to 1099 reporting and implement necessary changes to company processes.

Collect and maintain 1099 from the KP regions (i.e. The Permanente Medical Group(s)) for 1099 reporting, including W-9 forms and tax identification numbers.

Builds and applies adjustment schedules to ensure accurate handling of non-monetary and reporting exceptions related to 1099-misc reporting

Reviews of vendor setups as related to 1099 reporting

Interacts with the IRS to ensure accurate vendor uploads to A/P systems and as required to support other Kaiser elements

Controls and updates access to IRS systems allowing access to tin/name matching

Interacts with accounting to support 990 reporting

Distribute KP W9-s

The 1099 Reporting and Accounts Payable Analyst will also manage end-to-end accounts payable operations, including verifying data accuracy, securing required approvals, and entering financial information into the accounting system. Maintains current desktop procedures in alignment with IRS guidelines and company policies, reconciles vendor 1099s, and ensures timely resolution of discrepancies. Monitors and analyze Invoice Paid On Time metrics to identify process improvement opportunities and oversee the timely review of vendor payables subject to 1099 reporting. Ensures adherence to internal controls, corporate policies, and SOX requirements while supporting audits through accurate documentation and clear explanations. Serves as the primary liaison for vendor inquiries related to payments and 1099 forms, fostering strong relationships with both vendors and internal teams.

This individual contributor is primarily responsible for supporting financial transactions and analyses, internal and external reporting, and internal and external audits while ensuring compliance with policies and procedures.

• Pursues self-development and effective relationships with others by proactively providing resources, information, advice, and expertise with coworkers and customers; influencing others through technical explanations and examples; providing occasional mentoring to team members; listening and responding to, seeking, and addressing performance feedback; creating plans to capitalize on strengths and develop weaknesses; anticipating and responding to the needs of others; and adapting to and learning from change, difficulties, and feedback.
• Completes work assignments by applying up-to-date expertise in subject area to generate creative solutions; ensuring all procedures and policies are followed; leveraging an understanding of data, and resources to support projects or initiatives; collaborating cross-functionally to solve business problems; identifying and monitoring priorities, deadlines, and expectations; communicating progress and information; identifying, recommending, and implementing ways to address improvement opportunities; and escalating issues or risks as appropriate.
• Supports financial transactions by preparing accounting activities and reconciliations leading to a complete set of accurate financial statements (e.g. journal entries, estimates, disbursements) in accordance with GAAP and company policies, and maintaining support documentation.
• Supports external reporting of Company financial information by assisting with reporting to external parties (e.g. IRS, Census Bureau, NAIC, FTC); and compiling data for reports.
• Supports financial analyses by reviewing operational statistics; responding to ad hoc request for analysis; and understanding data gathering methods.
• Supports communication of financial results by presenting information in verbal and written form; and documenting processes; and explains financial concepts to individuals without finance training.
• Supports finance system design, implementations, enhancements, and continuous improvements by understanding flow of transactions through source systems.
• Supports internal reporting of Company financial information by assisting with compiling standard and/or ad hoc reports (e.g., balance sheets, income statements, volume reporting, trade spending reports); and assisting with documentation of assets, liabilities, revenues, and operating expenses in conformity with GAAP and Company accounting policies.
• Meets requirements of policies and procedures to remain compliant (e.g. Sarbanes-Oxley, KP-NCO, POR).
• Supports internal and external audits by preparing interim and year-end audit schedules; and compiling information and/or documentation as required for internal and external auditors, and the Tax department.