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Payroll Administrator III

Primary Location Pleasanton, California Schedule Full-time Shift Day Salary $30.72 - $39.71 / hour

Job Number 1391534 Date Posted 11/10/2025

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Job Summary:

Processes and supports the distribution of employee payments and exercises some judgment issuing or reissuing replacement checks and payment reclamation orders. Creates routine and nonroutine data uploads with little oversight. Addresses employee inquiries and internal reporting efforts by issuing automated, routine and nonroutine information requests for missing or incomplete information (e.g., outstanding checks, reclamations, leave discrepancies). Contributes to adherence to best practices, tax regulations, union contracts, and regulation authorities to ensure compliance across payroll through reviewing defined regulations.

Essential Responsibilities:

Pursues effective peer relationships within and across teams to obtain and share resources and information. Listens to, addresses, and seeks performance feedback; acts as an informal resource for less experienced team members. Actively seeks new relevant knowledge and skills based on strengths and weaknesses; reviews others work to help others learn. Adapts to change, challenges, and feedback with minimal guidance; demonstrates flexibility in work. Assesses and responds to the needs of others to support completion of work tasks.

Follows instructions to complete routine and non-routine work assignments with limited supervision. Collaborates with others to recommend appropriate solutions for routine and non-routine issues; escalates complex issues; communicates progress and information. Supports the completion of priorities, deadlines, and expectations. Identifies and speaks up for ways to address improvement opportunities within ones team.

Processes employee payments by: supporting the distribution of employee payments (e.g., compensation, State Disability Insurance), in routine and nonroutine situations with minimal guidance while also processing garnishment orders; and exercising some judgement issuing or reissuing replacement checks and payment reclamation orders when appropriate for standard payments.

Supports or leverages payroll data processing by: entering routine and non-routine employee data (e.g., timesheets, employee hourly rates, earned time off) into the appropriate systems using processes provided; entering routine and nonroutine data adjustments with limited guidance; creating routine and nonroutine data uploads with little oversight; supporting the verification of employee data using some judgement; and reconciling routine discrepancies between payroll and other accounts.

Addresses employee inquires and internal reporting efforts by: issuing automated, routine, and nonroutine information requests for missing or incomplete information (e.g., outstanding checks, reclamations, leave discrepancies); supporting the responses to routine and nonroutine inquiries regarding pay discrepancies, earned time off, basic tax analysis, and others raised by employees and supervisors; working with other departments such as HR and benefits, under the direction of others, to obtain information through inquiries and process it; and preparing existing routine and nonroutine reports as requested with limited guidance.

Contributes to adherence of best practices, tax regulations, union contracts, and regulation authorities to ensure compliance by: reviewing defined regulations to maintain familiarity to be able to contribute to adherence and interpret specified regulations; and supporting the preparation of information to regulating authorities, such as application information and employment status changes as requested.

Minimum Qualifications:

Minimum one (1) year of experience in payroll, or a directly related field.

High School Diploma or GED, or equivalent AND minimum two (2) years of experience working in a corporate or business office environment OR Minimum three (3) years of experience working in a corporate or business office environment.

Additional Requirements:

Knowledge, Skills, and Abilities (KSAs): Data Entry; Data Quality; Regulatory Reporting; Reporting Tools; Trend Analysis; Financial Acumen; Financial Analysis; Financial Reporting; Financial Software

Preferred Qualifications:

One (2) year of experience working with Human Resources (HR) data in a major HR Enterprise Reporting Platform (ERP) (e.g., SAP, PeopleSoft, HCM, etc.).
Associate's degree in Payroll, Accounting, Finance, Economics, or a directly related field AND one (1) year of experience in a corporate or business office environment or a directly related field

Primary Location: California,Pleasanton,Pleasanton Tech Cntr Building E Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 08:00 AM Working Hours End: 05:00 PM Job Schedule: Full-time Job Type: Standard Worker Location: Flexible Employee Status: Regular Employee Group/Union Affiliation: NUE-NCAL-09|NUE|Non Union Employee Job Level: Individual Contributor Department: Oakland Reg - 1950 Franklin - Rgnl Mg Admn-PMG Compensation - 0206 Pay Range: $30.72 - $39.71 / hour Kaiser Permanente is committed to pay equity and transparency. The posted pay range is based on possible base salaries for the role and does not include the value of our total rewards package. Actual pay determined at offer will be based on years of relevant work experience, education, certifications, skills and geographic location along with a review of current employees in similar roles to ensure that pay equity is achieved and maintained across Kaiser Permanente. Travel: No Flexible: Work location is on-site at a KP location, with the flexibility to work from home. Worker location must align with Kaiser Permanente's Authorized States policy. Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.

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Expected Employee Conduct >