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Data Management and Entry Analyst II

Primary Location Santa Ana, California Schedule Full-time Shift Day Salary $34.13 - $44.15 / hour

Job Number 1412455 Date Posted 03/06/2026

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Job Summary:

Contributes to data processes and maintenance for entry, maintenance, reconciliation, and ensuring accuracy. Contributes to data abstraction by capturing administrative and clinical data elements, reviewing medical records, transferring data, and leveraging electronic health cards. Performs data processing to include cleaning, organizing, and data adjustments, as well as coordinating with the team to reconcile and correct any discrepancies. Completes data reports for internal and external reporting and resolves reporting issues as needed.

Essential Responsibilities:

Pursues effective relationships with others by sharing resources, information, and knowledge with coworkers and members. Listens to, addresses, and seeks performance feedback. Pursues self-development; acknowledges strengths and weaknesses based on career goals and takes appropriate development action to leverage / improve them. Adapts to and learns from change, challenges, and feedback; demonstrates flexibility in approaches to work. Assesses and responds to the needs of others to support a business outcome.
Completes work assignments by applying up-to-date knowledge in subject area to meet deadlines; follows procedures and policies, and applies data and resources to support projects or initiatives with limited guidance and/or sponsorship. Collaborates with others to solve business problems; escalates issues or risks as appropriate; communicates progress and information. Supports the completion of priorities, deadlines, and expectations. Identifies and speaks up for ways to address improvement opportunities.
Supports overall data process and maintenance by: assisting with data organization and entering of data; reviewing accuracy of information as assigned; and responding to standard and routine requests for data within the team.
Contributes to data abstraction by: capturing standard and routine administrative and clinical data elements, such as patient data; reviewing standard and routine medical records to identify the data required for secondary use; updating content based on regulatory requirements with the team or as directed (e.g., metric changes); contributing to information from electronic health records and uploading for use and reduction of abstraction needs; and transferring data as needed in collaboration with the team.
Supports or leverages data processing by: performing data adjustments for specific data; conducting routine data uploads; maintaining records of verified adjustments for specified data; and reconciling common discrepancies in data and escalating issues to a team member as needed.

Knowledge, Skills and Abilities: (Core)

Ambiguity/Uncertainty Management
Attention to Detail
Business Knowledge
Communication
Critical Thinking
Cross-Group Collaboration
Decision Making
Dependability
Diversity, Equity, and Inclusion Support
Drives Results
Facilitation Skills
Health Care Industry
Influencing Others
Integrity
Learning Agility
Organizational Savvy
Problem Solving
Short- and Long-term Learning & Recall
Teamwork
Topic-Specific Communication

Knowledge, Skills and Abilities: (Functional)

Health Records
Medical Terminology
Operations Management

Minimum Qualifications:

Bachelors degree in Business Administration, Health Care, Information Systems, Human Resources, Operations Research, Public Health Administration, or a directly related field OR Minimum three (3) years of experience in health care data analysis, relational database management, business process improvement, training delivery, clinical research or a directly related field.

Preferred Qualifications:

Registered Health Information Credentials, Technician

Primary Location: California,Santa Ana,Xerox Building Administration Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 08:30 AM Working Hours End: 05:00 PM Job Schedule: Full-time Job Type: Standard Worker Location: Onsite Employee Status: Regular Employee Group/Union Affiliation: NUE-SCAL-01|NUE|Non Union Employee Job Level: Individual Contributor Department: Xerox Centre Admin Support - Medical Office Admin Services - 0806 Pay Range: $34.13 - $44.15 / hour Kaiser Permanente is committed to pay equity and transparency. The posted pay range is based on possible base salaries for the role and does not include the value of our total rewards package. Actual pay determined at offer will be based on years of relevant work experience, education, certifications, skills and geographic location along with a review of current employees in similar roles to ensure that pay equity is achieved and maintained across Kaiser Permanente. Travel: No On-site: Work location is on-site (KP designated office, medical office building or hospital). Worker location must align with Kaiser Permanente's Authorized States policy. Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.

For jobs where work will be performed in unincorporated LA County, the employer provides the following statement in accordance with the Los Angeles County Fair Chance Ordinance. Criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:

Consistently supports compliance and the Principles of Responsibility (Kaiser Permanente's Code of Conduct) by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state, and local laws and regulations, accreditation, and licensure requirements (where applicable), and Kaiser Permanente's policies and procedures.

Models and reinforces ethical behavior in self and others in accordance with the Principles of Responsibility, adheres to organizational policies and guidelines; supports compliance initiatives; maintains confidences; admits mistakes; conducts business with honesty, shows consistency in words and actions; follows through on commitments.

Job duties with at least occasional or possible access to: (1) patients, the general public, or other employees; (2) confidential protected health information and other confidential KP information (including employee, proprietary, financial or trade secret information); (3) KP property and assets, for example, electronic assets, medical instruments, or devices; (4) controlled substances regulated by federal law or potentially subject to diversion.

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Expected Employee Conduct >