Medical or Business Record Scanner

• Receive and sort all loose documents for scanning into the electronic medical or business record/scanning system.
• Sort documents first by urgency (24 or 48 hours), then by color and number of sides.
• Verify all indexing information is on each document. If documents do not have appropriate indexing information, will send document back to the originating department. Screens incoming documents for accuracy by validating against National retention codes. Ablility to identify nonstandard forms and determine action required.
• Prepare documents for the scanning process by following dept guidelines for processing poor quality originals removing paper clips and staples, arranging all documents so that the correct side is facing up. Remove any documents which do not have the necessary information. Batch all documents for scanning. Open the scanning application and enter batch type data or required information. Place batched documents into the scanner and scan each document. Perform initial visual quality review of each scanned image to ensure the image is legible, thereby ensuring the integrity of the electronic medical and business record. Ensure that each document has been scanned. Delete blank scans. Make necessary corrections to mis-scanned documents. Re-scan any documents which did not scan appropriately.
• Maintain the original paper documents in batched order and send to the Indexer or file for storage based on department.
• Perform routine cleaning of the scanning equipment. Maintain scanning equipment in proper operating condition.
• Give all non-legible documents to the Quality Assurance Clerk, or following department guidelines as instructed.
• Perform other related duties as necessary, which may include and not be limited to filing, answering phones, and other departmental support functions.
• Supervisory Responsibilities
• This job has no supervisory responsibilities.   
• Compliance Accountability Competencies - To perform the job successfully, an individual should demonstrate the following competencies:
• Problem Solving - Identifies problems in a timely manner and brings problems to the appropriate person.
• Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; responds to requests for service and assistance; meets commitments.
• Interpersonal Skills - Maintains confidentiality; treats co-workers, patients, and facility visitors with respect.
• Oral Communication - Listens and gets clarification to ensure that instructions and requests are fully understood.
• Written Communication - Writes clearly and informatively; reads and interprets written information.
• Teamwork - Contributes to building a positive team spirit; balances team and individual responsibilities.
• Physical Demands The physical demands described here are representative of those that must be met by an incumbent to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this Job, the incumbent is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk and hear.
• The incumbent is occasionally required to sit; climb or balance and stoop, kneel, crouch, or crawl.
• The incumbent must regularly lift and /or move up to 25 pounds, frequently lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.
• Work Environment The work environment characteristics described here are representative of those an incumbent encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this Job, the incumbent is regularly exposed to moving mechanical parts.
• Frequent exposure to inpatients and outpatients who may be experiencing a wide range of acute and chronic medical conditions.
• The noise level in the work environment is usually moderate.

Grade 2