Medical Record Indexer

This position is responsible for indexing scanned documents into the appropriate section of the electronic medical record.  This includes ensuring that each scanned image is legible and that the scanned quality of the document is sufficient for medical record purposes.  This may also include attaching scanned documents to specific existing encounters (appointments, patient visits, etc.) and/or orders in the electronic medical record.

• Review work queues to retrieve scanned documents. Access and review each scanned document and apply the required indices, such as medical record number, document type, department, provider name, date and other indices which may apply. Determine whether there is an encounter or order which matches the scanned document; if there is an existing encounter or order, link the scanned document to that encounter or order. If no matching encounter or order exists, create a generic encounter or order and link the document to that generic encounter or order in the Scan tab of the electronic medical record. Distinguish Inpatient documents from outpatient documents and send Inpatient documents to the Inpatient Queue in the scanning system. Perform visual quality review of each scanned document and send any mis-scanned or illegible documents to the Scanner for re-scanning.  If the scanned document does not contain sufficient information to be indexed appropriately, the Indexer will send that document electronically to a research queue in the scanning system. Send/Commit indexed documents electronically to the electronic medical record. Send indexed/committed documents to the Quality Assurance Clerk. May perform routine maintenance on the scanning equipment. Perform other related duties as necessary, which may include but not be limited to Sorter/Prepper/Scanner work, filing, answering phones, and other departmental support work.

Grade 4