Supervisor Administrative Services
Primary Location Los Angeles, California
Worker Location Onsite
Facility Venice Medical Offices
Job Number 1351194 Date posted 05/07/2025
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Description:
Please speak with Compensation before posting this position. Directs and supervises two or more distinct groups of non-exempt and/or entry level exempt employees engaged in administrative/processing/support activities in separate functional areas. Supervises the day-to-day activities in accordance with applicable regulations and cost containment efforts. Conducts analyses and produces management reports. Identifies, coordinates and implements projects/programs to improve the quality and cost-effectiveness of operations. Provides support and advice to management.
Job Summary:
Please speak with Compensation before posting this position. Directs and supervises two or more distinct groups of non-exempt and/or entry level exempt employees engaged in administrative/processing/support activities in separate functional areas. Supervises the day-to-day activities in accordance with applicable regulations and cost containment efforts. Conducts analyses and produces management reports. Identifies, coordinates and implements projects/programs to improve the quality and cost-effectiveness of operations. Provides support and advice to management.
Essential Responsibilities:
- Please speak with Compensation before posting this position.
- Supervises daily operations and actively assists and provides direction to subordinates as required.
- May perform, especially in staff or professional groups, ongoing operational tasks of organizational units.
- Provides human resources support including managing the hiring, salary determination and competency assessment processes.
- Coordinates multiple projects, orchestrates meetings, develops timelines.
- Ensures projects are completed on schedule following established procedures and schedules.
- Promotes a team environment and provides work direction and guidance including coaching, professional development and training.
- Resolves grievances. Assists manager with development of short and long-range departmental goals and objectives.
- Administers budgets to meet the fiscal goals for capital, payroll and non-payroll expenses; performs financial and staffing analysis.
- Produces management information reports.
- Reviews department/unit/area performance to ensure quality and/or quantity goals are met to include business and financial aspects.
- Develops operating and customer service procedures. Serves as a liaison between management, other departments, subordinates and/or members.
- Resolves problems and complaints from client departments, other managers and/or members.
- Ensures compliance with department/organization policies/procedures.
- Conducts training sessions for professional development, systems training and train-the-trainer program.
Basic Qualifications:
Experience
- Minimum three (3) years of experience supervising a multi-disciplinary staff of non-exempt and entry level exempt employees.
Education
- Bachelors degree required, OR four (4) years of experience in a directly related field.
- High School Diploma or General Education Development (GED) required.
License, Certification, Registration
- N/A
Additional Requirements:
- Experience and knowledge of procedures/policies/regulations in a specific functional area.
- Proficient in a variety of software applications.
- Ability to effectively coordinate multiple projects, use time management skills and independent judgment.
- Ability to adapt to shifting priorities; team player, tactful and diplomatic.
- Strong customer service and interpersonal skills required to communicate effectively with all levels of management internal/external.
- Experience conducting training programs.
- Experience with budget management.
- Must be able to work in a Labor/Management Partnership environment.
Preferred Qualifications:
- N/A
Notes:
• This is a temporary position for approximately six (6) months.
• As part of a management team, work hours may vary between 7:30am and 7:30pm to help cover Day and After Hours clinics.
• Must have flexible schedule.
Primary Location: California,Los Angeles,Venice Medical Offices
Scheduled Weekly Hours: 40
Shift: Day
Workdays: Mon, Tue, Wed, Thu, Fri
Working Hours Start: 08:00 AM
Working Hours End: 04:30 PM
Job Schedule: Full-time
Job Type: Standard
Worker Location: Onsite
Employee Status: Temporary
Employee Group/Union Affiliation: NUE-SCAL-01|NUE|Non Union Employee
Job Level: Team Leader/Supervisor
Department: West LA Medical Center - Pediatrics-Regular Clinic - 0806
Pay Range: $73200 - $94710 / year
Kaiser Permanente strives to offer a market competitive total rewards package and is committed to pay equity and transparency. The posted pay range is based on possible base salaries for the role and does not reflect the full value of our total rewards package. Actual base pay determined at offer will be based on labor market data and a candidate's years of relevant work experience, education, certifications, skills, and geographic location.
Travel: Yes, 10 % of the Time
On-site: Work location is on-site (KP designated office, medical office building or hospital).
Worker location must align with Kaiser Permanente's Authorized States policy.
At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.
Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.
For jobs where work will be performed in unincorporated LA County, the employer provides the following statement in accordance with the Los Angeles County Fair Chance Ordinance. Criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:
Consistently supports compliance and the Principles of Responsibility (Kaiser Permanente's Code of Conduct) by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state, and local laws and regulations, accreditation, and licensure requirements (where applicable), and Kaiser Permanente's policies and procedures.
Models and reinforces ethical behavior in self and others in accordance with the Principles of Responsibility, adheres to organizational policies and guidelines; supports compliance initiatives; maintains confidences; admits mistakes; conducts business with honesty, shows consistency in words and actions; follows through on commitments.
Job duties with at least occasional or possible access to: (1) patients, the general public, or other employees; (2) confidential protected health information and other confidential KP information (including employee, proprietary, financial or trade secret information); (3) KP property and assets, for example, electronic assets, medical instruments, or devices; (4) controlled substances regulated by federal law or potentially subject to diversion.
Submit Interest
Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.
For jobs where work will be performed in unincorporated LA County, the employer provides the following statement in accordance with the Los Angeles County Fair Chance Ordinance. Criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:
