Administrative Specialist III
Primary Location Manteca, California
Worker Location Onsite
Facility Manteca Medical Center
Job Number 1347560 Date posted 05/01/2025
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Description:
Provides administrative support to department manager or staff. Performs a variety of routine administrative duties that have set procedures or precedents; some assignments may be complex. Requires instructions to perform special assignments.
Job Summary:
Provides administrative support to department manager or staff. Performs a variety of routine administrative duties that have set procedures or precedents; some assignments may be complex. Requires instructions to perform special assignments.
Essential Responsibilities:
- Maintains manager/executives and department calendars. Arranges meetings, conferences and travel itineraries. Orchestrates and organizes project meetings, schedules and materials such as agendas, timeliness, reports and presentations. Screens telephone calls/visitors, refers to appropriate staff member. Determines which requests should be referred to others. May provide information to top level management, Board Members. etc. Responds to internal and external requests for information relating to established departmental policies and procedures. Interprets policies and procedures in response to inquiries.
- Reviews/screens manager/executives mail, researches issues and provides recommendations.
- Performs data input and maintains established databases.
- May collect and research information or data needed by manager or staff. Maintains confidential department files and records.
- May provide training/direction to other non-exempt personnel.
- Performs other related duties as assigned by management.
Basic Qualifications:
Experience
- Minimum four (4) years experience performing administrative support functions for department managers.
Education
- High School Diploma or General Education Development (GED) required.
License, Certification, Registration
- N/A
Additional Requirements:
- Strong proficiency w/ MS Office applications (Word, Excel and PowerPoint).
- Strong proficiency in MS Outlook.
- Well organized and detail oriented.
- Strong customer service skills.
- Ability to merge documents and summarize information.
- Ability to follow written and verbal instructions.
- Must be able to work in a Labor/Management Partnership environment.
Preferred Qualifications:
- N/A
Primary Location: California,Manteca,Manteca Medical Center
Scheduled Weekly Hours: 40
Shift: Day
Workdays: Mon, Tue, Wed, Thu, Fri
Working Hours Start: 08:00 AM
Working Hours End: 05:00 PM
Job Schedule: Full-time
Job Type: Standard
Worker Location: Onsite
Employee Status: Regular
Employee Group/Union Affiliation: NUE-NCAL-09|NUE|Non Union Employee
Job Level: Individual Contributor
Department: Manteca Hospital - Hosp Admin-Opertns Support Svs - 0208
Pay Range: $28.84 - $37.28 / hour
Kaiser Permanente strives to offer a market competitive total rewards package and is committed to pay equity and transparency. The posted pay range is based on possible base salaries for the role and does not reflect the full value of our total rewards package. Actual base pay determined at offer will be based on labor market data and a candidate's years of relevant work experience, education, certifications, skills, and geographic location.
Travel: No
On-site: Work location is on-site (KP designated office, medical office building or hospital).
Worker location must align with Kaiser Permanente's Authorized States policy.
At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.
Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status. Submit Interest
Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status. Submit Interest
