Scheduling Coordinator
Primary Location Ontario, California
Worker Location Onsite
Job Number 1313224 Date posted 04/30/2025
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Description:
No information available at this time.
Job Summary:
No information available at this time.
Essential Responsibilities:
- Upholds Kaiser Permanentes Policies and Procedures, Principles of Responsibilities and applicable state, federal and local laws.
- Arranges for special needs as ordered by the physician on the surgery scheduling form (ex. Blood, equipment, techs).
- Arranges case priority according to established guidelines for each O.R. block (example: M.D. assist case, children and elderly, general anesthesia, and other cases.
- Notifies various departments of scheduling (i.e. Insurance, Pathology, Radiology, Business Office, and other appropriate departments).
- Prints the daily operating room schedule and other schedules as needed Distributes appropriately.
- Receives cancellations from patients and physicians.
- Cancels all preoperative appointments.
- Follows the cancellation procedure for notifying physicians and appropriate departments.
- o Schedules cases to fill cancellations for maximum utilization of operating room.
- Contacts physicians, appropriate departments and outside hospitals/physicians who perform surgery at Kaiser to obtain and provide all pertinent information regarding scheduling of operations.
- Schedules patients for all pre-operative appointments (CARE and INFORM computer scheduling) including: History and physical exam, lab tests, pre-op education class and preadmission interview.
- Schedules medical clearance, EKG, blood type and cross, physical therapy, special testing and pre-surgery consults as needed.
- Negotiates surgery date and all prescribed appointments with patients so that these are accomplished within appropriate time frames.
- Gives patients special dietary instructions and preparations for tests.
- Prints and mails confirmation letter and instructions to patients in a timely manner.
- One day in advance of surgery, gives patients their lime of surgery, check-in time and location and NPO status (dietary restrictions).
- Contacts patients who -no show- pre-op appointments and scheduled tests.
- Reschedules these appointments.
- Provides statistical reports for the Operating Room Committee, Administration and Surgical Departments.
- Performs other duties as required. Equipment Utilized: IBM-PC, (INFORM/CARE, Word-processing, Email), Typewriter, Omnifax, Duplicating Machine, Calculator) Assume other activities and responsibilities from time to time as directed.
Basic Qualifications:
Experience
- Typing 25 wpm, Successfully passing the Basic Computer Literacy Assessment,MedicalTerminology Test required.Alltesting must be completed by the end of the posting period. Good telephone skills and experience. Demonstrated ability to maintain positive working relationships and courteous interactions with members, co-workers and the public.
Education
- Completion of a Medical Terminology course offered by an accredited educational institution
License, Certification, Registration
- N/A
Additional Requirements:
- N/A
Preferred Qualifications:
- N/A.
Notes:
• May work in Ontario or Fontana.
Primary Location: California,Ontario,Ontario - Vineyard O.P. Ambulatory Surgicenter - B
Scheduled Weekly Hours: 20
Shift: Day
Workdays: Mon, Tue, Wed, Thu, Fri, Sat, Sun
Working Hours Start: 12:01 AM
Working Hours End: 11:59 PM
Job Schedule: Call-in/On-Call
Job Type: Standard
Worker Location: Onsite
Employee Status: Regular
Employee Group/Union Affiliation: B05|USW|Local 7600
Job Level: Entry Level
Department: Ontario Hospital - Surgery Scheduling - 0801
Pay Range: $24.92 - $27.48 / hour
The ranges posted above reflect the location in the job posting. The salary range may vary if you reside in a different location or state than the location posted.
Travel: Yes, 10 % of the Time
On-site: Work location is on-site (KP designated office, medical office building or hospital).
Worker location must align with Kaiser Permanente's Authorized States policy.
At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.
Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.
For jobs where work will be performed in unincorporated LA County, the employer provides the following statement in accordance with the Los Angeles County Fair Chance Ordinance. Criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:
Consistently supports compliance and the Principles of Responsibility (Kaiser Permanente's Code of Conduct) by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state, and local laws and regulations, accreditation, and licensure requirements (where applicable), and Kaiser Permanente's policies and procedures.
Models and reinforces ethical behavior in self and others in accordance with the Principles of Responsibility, adheres to organizational policies and guidelines; supports compliance initiatives; maintains confidences; admits mistakes; conducts business with honesty, shows consistency in words and actions; follows through on commitments.
Job duties with at least occasional or possible access to: (1) patients, the general public, or other employees; (2) confidential protected health information and other confidential KP information (including employee, proprietary, financial or trade secret information); (3) KP property and assets, for example, electronic assets, medical instruments, or devices; (4) controlled substances regulated by federal law or potentially subject to diversion.
Submit Interest
Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.
For jobs where work will be performed in unincorporated LA County, the employer provides the following statement in accordance with the Los Angeles County Fair Chance Ordinance. Criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:
