KP Medical Foundation Senior Payroll Administrator - Washington
Primary Location Renton, Washington
Worker Location Flexible
Job Number 1257382 Date posted 03/20/2024
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Description:
Processes and supports the distribution of employee payments and exercises judgment issuing or reissuing replacement checks and payment reclamation orders. Creates routine and nonroutine data uploads independently. Addresses employee inquiries and internal reporting efforts by reissuing information requests for missing or incomplete information, and escalating unanswered messages to a senior team member. Contributes to adherence to best practices, tax regulations, union contracts, and regulation authorities to ensure compliance across payroll through reviewing regulations.
Job Summary:
Processes and supports the distribution of employee payments and exercises judgment issuing or reissuing replacement checks and payment reclamation orders. Creates routine and nonroutine data uploads independently. Addresses employee inquiries and internal reporting efforts by reissuing information requests for missing or incomplete information, and escalating unanswered messages to a senior team member. Contributes to adherence to best practices, tax regulations, union contracts, and regulation authorities to ensure compliance across payroll through reviewing regulations.
Essential Responsibilities:
- Pursues effective relationships across teams and/or the organization to obtain and share resources, information, and advice with coworkers and members. Listens to, addresses, and seeks performance feedback; acts as a mentor for less experienced team members. Pursues self-development; creates plans to capitalize on strengths and develop weaknesses; reviews others work to help them learn. Adapts to and learns from change, challenges, and feedback; demonstrates flexibility in work; helps others adapt to non-routine situations. Identifies and responds to the needs of others to support the execution of varied work processes.
- Works within established procedures and practices to complete routine work assignments autonomously; follows instructions to complete novel or varied tasks. Collaborates with others to identify and implement appropriate solutions for routine and non-routine issues; escalates high-priority issues or risks; monitors progress and results. Supports the development of work plans to meet established priorities, deadlines, and expectations. Identifies, speaks up, and implements ways to address improvement opportunities within and across teams.
- Processes employee payments by: supporting the distribution of employee payments (e.g., compensation, State Disability Insurance), in routine situations independently while also processing garnishment orders as requested; and exercising judgement issuing or reissuing replacement checks and payment reclamation orders when appropriate for standard and nonstandard payments.
- Supports or leverages payroll data processing by: entering routine and complex employee data (e.g., timesheets, employee hourly rates, earned time off) into the appropriate systems; entering routine and nonroutine data adjustments independently; creating routine and nonroutine data uploads independently; verifying adjustments and requests related to employee data; and reconciling routine, nonroutine, and complex discrepancies between payroll and other accounts.
- Addresses employee inquires and internal reporting efforts by: reissuing information requests for missing or incomplete information, and escalating unanswered messages to a senior team member; supporting the responses to routine, nonroutine, and complex inquiries regarding pay discrepancies, earned time off, basic tax analysis, and others raised by employees and supervisors and resolving concerns; working with other departments such as HR and benefits, under the direction of others, to obtain information through inquiries and process it; and preparing existing routine, nonroutine, and complex reports as requested.
- Contributes to adherence of best practices, tax regulations, union contracts, and regulation authorities to ensure compliance by: reviewing regulations to maintain familiarity to be able to contribute to adherence and interpret regulations; and preparing and submitting routine information to regulating authorities, such as application information and employment status changes.
Minimum Qualifications:
- Minimum two (2) years of experience in payroll, or a directly related field.
- High School Diploma or GED, or equivalent AND minimum three (3) years of experience working in a corporate or business office environment OR Minimum four (4) years of experience working in a corporate or business office environment.
Additional Requirements:
- Knowledge, Skills, and Abilities (KSAs): Data Entry; Data Quality; Regulatory Reporting; Reporting Tools; Trend Analysis; Financial Acumen; Financial Analysis; Financial Reporting; Financial Software
Preferred Qualifications:
- Two (3) years of experience working with Human Resources (HR) data in a major HR Enterprise Reporting Platform (ERP) (e.g., SAP, PeopleSoft, HCM, etc.).
- Associate's degree in Payroll, Accounting, Finance, Economics, or a directly related field AND two (2) years of experience in a corporate or business office environment or a directly related field.
Primary Location: Washington,Renton,Renton Administration - Baker
Scheduled Weekly Hours: 40
Shift: Day
Workdays: Mon, Tue, Wed, Thu, Fri
Working Hours Start: 08:00 AM
Working Hours End: 05:00 PM
Job Schedule: Full-time
Job Type: Standard
Worker Location: Flexible
Employee Status: Regular
Employee Group/Union Affiliation: NUE-WA-04|NUE|Non Union Employee
Job Level: Individual Contributor
Specialty: Payroll
Department: Renton Admin Baker - Medical Foundation - 1130
Pay Range: $64700 - $83710 / hour
The ranges posted above reflect the location in the job posting. The salary range may vary if you reside in a different location or state than the location posted.
Travel: No
Flexible: Work location is on-site at a KP location, with the flexibility to work from home.
Worker location must align with Kaiser Permanente's Authorized States policy.
At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest
