Administrative Specialist III - USW 7600
Primary Location Riverside, California
Worker Location Onsite
Facility Riverside Medical Offices 3
Job Number 1328214 Date posted 05/12/2025
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Description:
This position is under review and must follow the guidelines in accordance with the respective collective bargaining agreements and/or NLRB definition of a confidential employee. This position must be reviewed in partnership with HR Consulting prior to posting. Provides advanced administrative support associated with office operations. Usually deals with complex and confidential departmental information. Receives no instruction on routine work, general instructions on new projects.
Basic Qualifications:
Job Summary:
This position is under review and must follow the guidelines in accordance with the respective collective bargaining agreements and/or NLRB definition of a confidential employee. This position must be reviewed in partnership with HR Consulting prior to posting. Provides advanced administrative support associated with office operations. Usually deals with complex and confidential departmental information. Receives no instruction on routine work, general instructions on new projects.
Essential Responsibilities:
- Completes special projects/adhoc reports, including designing graphic presentations, as delegated by management.
- Orchestrates and organizes project meetings, schedules and materials such as agendas, timelines, reports and presentations.
- Takes minutes.
- May perform desktop publishing.
- Uses a variety of software to compose letters/prepares reports for executive/manager review.
- Maintains confidential department files and records.
- Maintains manager/executives calendar; arranges meetings, conferences and travel itineraries.
- Screens telephone calls/visitors, refers to appropriate staff member.
- Interprets policies and procedures in response to inquiries.
- May provide information to top level management, Board Members. Etc.
- Reviews/screens manager/executives mail, researches issues and provides recommendations.
- May provide training/direction to other non-exempt personnel.
- CLAUSE: Various positions are under review with a joint Management/Union review committee for appropriate Union/Non-Union status and this position may be considered a union position or may be converted to a union position at some time in the future. Should this position be determined to be union it will be returned to the bargaining unit in accordance with the Collective Bargaining Agreement.
Basic Qualifications:
Experience
- Minimum three (3) years of secretarial/administrative or comparable experience.
Education
- High School Diploma or General Education Development (GED) required.
License, Certification, Registration
- N/A
Additional Requirements:
- Advanced writing, reading and arithmetic skills required.
- Ability to respond to top level management inquiries and assemble highly confidential/sensitive information.
- Strong customer service skills required to communicate effectively with all levels of management internal/external. Initiative and analytical ability to research and prepare reports.
- Proficient with software used by the department (i.e.: KP Payroll System, MS Word, Excel).
- Proficiency in MS Word & MS Excel must be demonstrated through testing.
- Word processing speed: 40 wpm required.
- Must be able to work in a Labor/Management Partnership environment.
Preferred Qualifications:
- Business school/college level courses highly preferred.
Notes:
- Schedule to include all shifts, rotating weekends, holidays and floating within the established seniority sections.
- May be required to work weekend and holidays based on operational needs.
Primary Location: California,Riverside,Riverside Medical Offices 3
Scheduled Weekly Hours: 20
Shift: Day
Workdays: Sun, Mon, Tue, Wed, Thu, Fri, Sat
Working Hours Start: 12:01 AM
Working Hours End: 11:59 PM
Job Schedule: Call-in/On-Call
Job Type: Standard
Worker Location: Onsite
Employee Status: Regular
Employee Group/Union Affiliation: B05|USW|Local 7600
Job Level: Individual Contributor
Department: Riverside MOB 2 - Internal Medicine-Reg Clinic - 0806
Pay Range: $28.45 - $30.5 / hour
The ranges posted above reflect the location in the job posting. The salary range may vary if you reside in a different location or state than the location posted.
Travel: Yes, 10 % of the Time
On-site: Work location is on-site (KP designated office, medical office building or hospital).
Worker location must align with Kaiser Permanente's Authorized States policy.
At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.
Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.
For jobs where work will be performed in unincorporated LA County, the employer provides the following statement in accordance with the Los Angeles County Fair Chance Ordinance. Criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:
Consistently supports compliance and the Principles of Responsibility (Kaiser Permanente's Code of Conduct) by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state, and local laws and regulations, accreditation, and licensure requirements (where applicable), and Kaiser Permanente's policies and procedures.
Models and reinforces ethical behavior in self and others in accordance with the Principles of Responsibility, adheres to organizational policies and guidelines; supports compliance initiatives; maintains confidences; admits mistakes; conducts business with honesty, shows consistency in words and actions; follows through on commitments.
Job duties with at least occasional or possible access to: (1) patients, the general public, or other employees; (2) confidential protected health information and other confidential KP information (including employee, proprietary, financial or trade secret information); (3) KP property and assets, for example, electronic assets, medical instruments, or devices; (4) controlled substances regulated by federal law or potentially subject to diversion.
Submit Interest
Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.
For jobs where work will be performed in unincorporated LA County, the employer provides the following statement in accordance with the Los Angeles County Fair Chance Ordinance. Criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:
