Skip to main content

Clinical Science Administrator II- School of Medicine

Primary Location Pasadena, California Worker Location Flexible Job Number 1269029 Date posted 04/08/2024
Submit Interest

Navigating the Hiring Process

We're here to support you!

Having trouble with your account or have questions on the hiring process?

Please visit the FAQ page on our website for assistance.

Need help with your computer and browser settings?

Please visit the Technical Information page for assistance or reach out to the web manager at

Do you need a reasonable accommodation due to a disability?

A reasonable accommodation is any modification or adjustment that enables you to fully participate in completing the following:

  • Online Submissions
  • Pre-Hire Assessments
  • Interview Process

Please submit your accommodation request and an HR Representative will contact you.

Job Summary:

The Clinical Science Administrator II (CSA II) serves a key role in the clinical experience for medical students at Kaiser Permanente School of Medicine. The incumbent to this role will function as an advisor to faculty and/or leadership, as well as support for departmental needs and initiatives including, but not limited to, the development and maintenance of the departments business, curricular, and programmatic objectives. The CSA II performs a multi-faceted role focused on management of various departmental programs and projects, both short and long term. Dependability, accountability, organization, and flexibility are key components to successful fulfillment of this role.

Essential Responsibilities:

  • Coordinates and manages all aspects of student functions and support needs within the department including, but not limited to, on-boarding, assessment, documentation, day-to-day needs, communication, personnel concerns, workflows, and deadlines.

  • Coordinates and manages all aspects of faculty functions and support needs within the department including, but not limited to, on-boarding, faculty reviews, documentation, day-to-day needs, communication, personnel concerns, workflows, and deadlines.

  • Assists leadership and/or faculty in preparing and submitting course- and program-related content, presentations, and other materials.

  • Works with leadership to establish priorities and identify and resolve problems that are administrative in nature.

  • Prepares and analyzes data as needed to help further understanding of topic(s) at hand.

  • Ensures that all school policies are appropriately executed in clinical locations.

  • Manages projects of moderate complexity

  • Functions as a point of contact/liaison to students, faculty, medical center sites, directors, administrators, and school administration for any issues or questions.

  • Visits clinical teaching sites, as needed, to support student and/or faculty experiences and assist directors/administrators.

  • Interfaces with internal and external stakeholders.

  • Provides cross coverage and/or support to other administrative staff as needed.

  • Supports department events and performs other duties as assigned.

Basic Qualifications:

  • Minimum of five (5) years relevant healthcare, business operations, and project management.


  • Bachelors degree
License, Certification, Registration
  • N/A
Additional Requirements:

  • Contributes to the development of a positive departmental culture and team environment, as well as enhanced communication that facilitates developing a community of clinical educators.
  • Well-developed interpersonal skills, including the ability to deal effectively with all levels of personnel.
  • Excellent verbal and written communication skills.
  • Time management and organizational skills; must demonstrate the ability to prioritize and accurately complete tasks independently.
  • Proficient in record maintenance and report development.
  • Access to vehicle for needed school and/or clinical site visits.
  • Excellent technical skills (proficiency in Microsoft word, power point, excel, and access (or preferred scheduling software).
  • Excellent problem-solving and decision-making skill.
  • Conflict resolution and negotiating skills.
  • Professionalism, discretion, and confidentiality.
  • Basic understanding of medical and adult education.
  • Ability to take initiative and ownership of multiple projects and of improving job results without being requested.
  • Demonstrated success in following through and completing projects.
  • Excellent organizational skills and attention to detail; anticipates contingencies.
  • Displays consistency and success in adhering to deadlines.
  • Receptive to feedback, willing to learn, and embraces continuous improvement.
  • Ability to network, share resources, and find solutions to common problems.
  • Collaborative and facilitates open and effective communication.
  • Ability to work within a team-based environment.
Preferred Qualifications:

  • Experience working with medical students, postgraduate students, or coordinating internships in a clerkship program, graduate education program, and/or by performing work in an administrative role planning and coordinating programs and schedules.
  • Academic medicine experience.
  • Knowledge of clinical operations.
Primary Location: California,Pasadena,Green Street/IDS Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 08:00 AM Working Hours End: 04:30 PM Job Schedule: Full-time Job Type: Standard Worker Location: Flexible Employee Status: Regular Employee Group/Union Affiliation: NUE-PO-01|NUE|Non Union Employee Job Level: Individual Contributor Department: SCHOOL OF MEDICINE - Clinical Science - 9201 Pay Range: $79000 - $102190 / year The ranges posted above reflect the location in the job posting. The salary range may vary if you reside in a different location or state than the location posted. Travel: Yes, 5 % of the Time Flexible: Work location is on-site at a KP location, with the flexibility to work from home. Worker location must align with Kaiser Permanente's Authorized States policy. At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.

Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest